Procurement Manager

Job Summary

The Procurement Manager is responsible for overseeing the sourcing, purchasing, and supplier management functions of the company. This role involves developing procurement strategies, negotiating contracts, and ensuring that goods and services are purchased at the best value while maintaining high-quality standards. The Procurement Manager works closely with internal stakeholders and suppliers to align procurement practices with company goals and budgetary constraints.

• Procurement Strategy & Sourcing
  • Develop and implement procurement strategies aligned with business objectives.
  • Identify, evaluate, and onboard reliable suppliers for raw materials, APIs, packaging, and equipment.
  • Establish long-term supplier relationships to ensure quality and cost efficiency.
  • Stay updated with market trends, pricing, and supplier capabilities.
  • Conduct market analysis to identify sourcing opportunities and trends.
• Vendor & Supplier Management
  • Build and maintain strong relationships with key suppliers to ensure long‑term partnerships.
  • Monitor supplier performance and resolve issues related to quality, delivery, or compliance.
  • Conduct supplier qualifications, audits, and performance evaluations.
  • Identify, evaluate, and select suppliers based on quality, cost, and reliability.
  • Negotiate contracts, pricing, and payment terms with suppliers.
  • Ensure compliance with organizational policies and legal regulations in all contracts.
  • Manage supplier risk assessment and alternate sourcing strategies.
• Cost Optimization & Budget Management
  • Drive cost‑saving initiatives while maintaining product quality and availability.
  • Analyze procurement cost trends, pricing models, and total cost of ownership (TCO).
  • Work with finance teams to ensure budget control and cost efficiency.
  • Optimize inventory levels to balance cost and demand.
• Inventory & Supply Chain Coordination
  • Collaborate with production planning and warehouse teams to ensure on‑time material availability.
  • Monitor inventory levels, stock movement, and reordering processes.
  • Implement Just‑In‑Time (JIT) and vendor‑managed inventory (VMI) models for optimization.
• Procurement Process Management
  • Supervise procurement of raw materials, packaging material, lab chemicals, reference standards, and other miscellaneous materials as required.
  • Receive requisitions from various departments and process them according to priority in discussion with Director SCM and based on required approvals.
  • Compile documents for pre‑budget approval with the Finance department; follow up with Finance and Internal Auditor for approval.
  • Validate generation of Purchase Order (PO) for approved orders, send PO to vendor, and follow up with Finance for advance payment settlements.
  • Follow up with vendors for faster delivery of material.
  • Arrange collection of invoices, packing lists, certificates of origin, certificates of analysis, air waybills for air shipment, and bills of lading for sea shipment.
  • Ensure raw material attestation by MOH, MOE‑backed COA, MSDS, and seek import approval.
  • Ensure duty charges are paid unless exempted; follow up with the clearing agent for clearance of all imported material.
  • Inform stores in advance of material arrival to plan space and receive the materials.
  • Procure miscellaneous consumable items from local vendors and maintain them in stores.
  • Liaise with Accounts for LC terms agreed with vendors to enable bank interactions and complete formalities.
  • Update MOH on raw materials procured using CSV format monthly.
  • Forward raw material active or excipient and packaging material samples to QC & R&D for analysis and follow‑up reports.
  • Ensure audits of manufacturers are planned and organized per QA requirements for regulatory compliance.
  • Liaise with vendors for documentation requirements for Regulatory Dept on a regular basis.
  • Control cost of materials and improve vendor credit terms compared to previous years.
• Human Resource Management
  • Supervise and motivate the team.
  • Set and approve targets for the performance of immediate subordinates.
  • Carry out annual performance appraisals, identify potential, training, and development needs.
  • Identify training needs, train, and develop supervisors for…