Procurement Officer- OMTC

The Procurement Officer is responsible for the end-to-end procurement of administrative IT and corporate services categories including sourcing, tendering, supplier management, procurement planning, spend monitoring, cost savings reporting, KPI reporting and ensuring compliance with company procurement policies and procedures.

• Manage the procurement of administrative IT office facilities and other non-technical goods and services in compliance with company policies and procedures.
• Receive, review and process purchase requisitions from internal stakeholders ensuring completeness, accuracy and appropriate approvals.
• Source qualified suppliers, obtain quotations, conduct commercial evaluations and recommend the most suitable procurement strategy.
• Coordinate RFQs, RFPs and bidding activities for assigned procurement categories and ensure timely execution of procurement activities.
• Maintain a procurement tracking database for all procurement requests from initiation to purchase order closure and ensure information is current at all times.
• Conduct market research and supplier benchmarking to identify cost-saving opportunities and improve procurement efficiency.
• Negotiate prices, delivery schedules, payment terms and commercial conditions with suppliers to achieve best value for the organization.
• Prepare commercial evaluation summaries and recommendation reports for approval by the appropriate authority.
• Create and maintain purchase orders, blanket purchase orders and framework agreements within the ERP system.
• Monitor supplier performance, delivery commitments, quality of goods services and resolve procurement-related issues with suppliers and end-users.
• Track procurement savings, cost avoidance initiatives and value-added contributions maintaining accurate records and reports.
• Support the development, implementation, monitoring and maintenance of the Annual Procurement Plan for assigned categories.
• Report variances between actual demand and the approved procurement plan and recommend corrective actions.
• Monitor spending trends for assigned categories and provide periodic spend analysis reports to management.
• Maintain approved supplier databases and support supplier registration, qualification and performance evaluation activities.
• Coordinate with Finance, IT, Administration and other stakeholders to ensure timely procurement and payment processing.
• Act as the focal point for procurement activities related to corporate services, office operations, IT equipment, software licensing, subscriptions and professional services.
• Maintain procurement documentation and records to ensure audit readiness and regulatory compliance.
• Support internal and external audits by providing procurement records, reports and explanations as required.
• Monitor and close procurement audit observations in coordination with relevant stakeholders.
• Generate periodic procurement reports and KPI dashboards for management review.
• Ensure procurement activities are conducted ethically, transparently and in accordance with delegated authorities and company governance requirements.
• Identify opportunities for process improvement, digitalization and automation within procurement operations.
• Support contract owners and end-users in monitoring vendor obligations, renewals and service continuity for recurring non-technical and IT-related services.

• Bachelor's Degree in Supply Chain Management, Procurement, Business Administration, Engineering, or a related discipline.
• 0-3 years of experience.
• Strong knowledge of procurement processes, policies, and best practices.
• Experience in sourcing and procurement of IT, administrative, and corporate services categories.
• Strong commercial acumen with proven negotiation and cost optimization skills.
• Proficiency in ERP systems (SAP, Oracle, IFS, or equivalent) and Microsoft Excel.
• Ability to conduct supplier evaluations, commercial assessments, and spend analysis.
• Excellent stakeholder management, communication, and relationship-building skills.
• Knowledge of procurement planning, compliance requirements, and procurement KPI reporting.
• Demonstrates an interest in the mining and trading industry and possesses sound knowledge of procurement, sourcing, supplier management, and tendering processes, particularly for IT, administrative, and corporate services categories.