Brand Coordinator

Are you ready to keep AMOUAGE’s brand operations running seamlessly across markets, projects, and partners?

We are looking for a Brand Coordinator to coordinate orders, shipments, inventory, vendors, and day-to-day brand operations, ensuring products, materials, and assets move efficiently and accurately across the House.

Working closely with the Associate Director of Studio and cross-functional teams, you will coordinate logistics, NPD shipments, global inventory, vendor and purchase-to-pay processes, and brand stock. You will bring structure, precision, and proactive problem-solving to ensure seamless execution while upholding AMOUAGE’s standards of excellence.

• Coordinate the end-to-end flow of NPD and BRD shipments, tracking all incoming materials including mock-ups, concentrates, and components, and ensuring olfactory development samples are logged, dispatched, and traceable at every stage.
• Manage picking, packing, and warehouse dispatch processes, prepare and distribute NPD samples to artists and suppliers, and support compatibility testing through timely juice sample submissions and supplier follow-up.
• Ensure mock-ups are properly listed, displayed, and followed up for B2B selling ceremonies and internal review.
• Prepare and process Free of Charge sales orders for events and business needs, securing all required pre-approvals, monitoring budget compliance, and supporting production planning and materials inbound checks for urgent requests.

• Plan and execute all inbound and outbound logistics for the Brand department, shipping fragrances, raw materials, components, packaging, and production props to and from vendors, agencies, photographers, and event partners worldwide.
• Select and brief couriers and freight forwarders, prepare shipping documentation, commercial invoices, and customs paperwork, and ensure full compliance with the regulations governing the transport of alcohol-based fragrance products.
• Track every shipment through to delivery, resolve customs holds and clearance issues with forwarders and local authorities, and keep stakeholders informed of status and expected arrival.
• Coordinate the retrieval and return of products, props, and materials from vendors, agencies, and partners once a project closes, issuing collection instructions, arranging return shipments, and reconciling what comes back against what was issued, with any loss, damage, or shortfall reported and followed through to resolution.
• Manage the storage of perfumes, materials, and props, maintaining a secure, properly conditioned and clearly coded storage facility, with check-in and check-out control for items issued to vendors and returned after use.
• Run the partner gifting programme, holding a dedicated stock of gifts, sets, and personalisations materials, coordinating assembly and dispatch to partners, press, and VIPs, and keeping an accurate record of allocations and spend.
• Monitor freight and storage costs against agreed budgets, obtaining competitive quotations and flagging cost or timeline risks in advance.

• Build, document, and roll out a standardise inventory management system covering all Amouage regions (the Middle East, Europe, Asia, and the Americas), establishing a single coding structure, stock-count calendar, and reporting format applied consistently in every market.
• Act as the central point of contact for regional teams, affiliates, and distributors on all inventory matters: issuing count schedules, chasing submissions, consolidating regional returns into a single global stock view, and escalating discrepancies for resolution.
• Maintain the global inventory master file, reconciling regional stock declarations against dispatch and shipment records, and flagging variances, ageing stock, and replenishment needs to the Brand team.
• Create and maintain an organized stock archives system for validated products and displays, with accurate labelling and coding.
• Conduct periodic stock checks and inventory updates for testers, travel sprays, bottles, containers, and related materials across all assigned areas, including BRD stock, the top management office, and the Boardroom.
• Continuously refine the system by maintaining standard operating procedures, training regional users, and improving tools and templates as markets and product ranges evolve.