Specialist, HSE IMS

Job title

Job purpose

The role is responsible for developing, maintaining, governing, and continuously improving the OQEP HSE Integrated Management System (HSE IMS). It acts as the custodian of the IMS, ensuring alignment with ISO 14001, ISO 45001, ISO 9001, ISO 50001, applicable legal requirements, and industry best practices.

The position oversees HSE IMS governance, documentation management, assurance activities, certification readiness, surveillance and recertification audits, management reviews, performance monitoring, and continual improvement initiatives across OQEP‑operated assets and corporate functions. It serves as the focal point for management system integration, coordinating with quality, energy, and other functional system owners to maintain an effective and aligned Integrated Management System framework.

The role establishes, maintains, and continually improves HSE IMS documentation—including manuals, standards, procedures, guidelines, frameworks, forms, and associated records—following OQEP requirements and industry best practices.

• Develop, maintain, govern, and continually improve the OQEP HSE Integrated Management System to ensure compliance with statutory, regulatory, and international standards.
• Coordinate the identification, availability, and implementation of applicable local, international, and industry standards within the HSE IMS.
• Develop, review, update, and maintain HSE IMS documentation, including policies, standards, procedures, guidelines, checklists, forms, and records, coordinating with department focal points and SMEs.
• Ensure the control, distribution, retention, and maintenance of HSE IMS documents and records in accordance with the IMS Manual and Documented Information Control requirements.
• Coordinate and facilitate HSE IMS workshops, working sessions, meetings, awareness programs, and training activities to support effective implementation and continual improvement.
• Lead the integration, alignment, and continual improvement of the HSE IMS in accordance with ISO 9001, ISO 14001, ISO 45001, ISO 50001, legal requirements, and industry best practices.
• Develop and maintain the annual internal and external audit programme, coordinating with auditors, process owners, and stakeholders to verify HSE IMS effectiveness.
• Conduct and coordinate internal and external HSE IMS audits, including planning, execution, facilitation, and preparation of audit reports.
• Ensure audit findings, observations, non‑conformities, and corrective actions are recorded in the HSSE reporting system and tracked through verification of effectiveness.
• Support and coordinate certification surveillance and recertification audits for ISO management systems, ensuring timely closure of findings and sustained certification compliance.
• Coordinate Management Review Meetings, including agenda preparation, input collection, facilitation of review activities, and monitoring the closure and effectiveness of actions and audit non‑conformities.
• Develop and deliver HSE IMS performance reports, dashboards, data analytics, forecasts, and trend analyses to support management decision‑making and continual improvement.
• Lead HSE IMS development and improvement projects, coordinating with internal stakeholders and external parties as required.
• Promote and support the effective use, maintenance, and continual improvement of digital document and information management systems related to the HSE IMS.
• Promote and monitor contractor compliance with HSE IMS requirements, specifications, and procedures through engagement, assurance activities, and performance reviews.