Inventory​/Warehouse Officer

Job Description

Position Inventory amp Warehouse Officer

Department Operations Supply Chain

Reporting To Finance Manager for reconciliation amp Operations Manager day-to-day

To manage and control all inventory and warehouse activities ensuring accurate stock records proper handling of hardware devices and materials and alignment between physical stock and accounting records The role ensures safeguarding of company assets timely issuance of materials for projects and support for audit and compliance requirements

• A Inventory Control
  • Maintain accurate inventory records in the ERP accounting system
  • Track serial numbers IMEI MAC e serial numbers
  • Monitor stock levels and maintain minimum reorder quantities
  • Perform monthly physical stock reconciliation
  • Investigate and report discrepancies immediately
  • Maintain proper documentation for all stock movements
• B Receiving amp Inspection
  • Verify incoming goods against purchase orders and delivery notes
  • Inspect hardware for quantity and condition
  • Prepare and submit Goods Received Notes GRN
  • Coordinate with procurement and finance for discrepancies
• C Issuing amp Dispatch
  • Issue materials against approved job orders or internal requests
  • Maintain proper documentation for stock issuance
  • Coordinate with installation teams for hardware allocation
  • Track returned or defective devices RMA process
• D Warehouse Organization
  • Maintain orderly and secure warehouse storage
  • Ensure proper labeling and categorization of stock
  • Implement FIFO First In First Out where applicable
  • Maintain safety and cleanliness standards
• E Reporting amp Compliance
  • Prepare monthly stock movement reports
  • Provide inventory aging and slow-moving stock reports
  • Support internal and external auditors during stock counts
  • Assist in implementing inventory control procedures and improvements

• Inventory accuracy 98
• Timely completion of monthly stock reconciliation
  
  Zero unauthorized stock movements
  
  Timely reporting of discrepancies
  
  Proper documentation compliance

May not approve purchases May not approve write-offs without Finance Manager approval Responsible for physical custody but not financial approval authority

Diploma or Bachelor s degree in Accounting, Business Administration, or Supply Chain (preferred but not mandatory).

2 4 years of experience in inventory or warehouse management.

Experience handling serialized hardware (electronics/telecom preferred).

Familiarity with ERP or accounting systems.

Good knowledge of Microsoft Excel.

• High attention to detail.
• Strong organizational skills.
• Ability to work systematically and accurately.
• Integrity and accountability.
• Ability to coordinate across departments.