Call Proposal - Contracts & Grants Specialist - Muscle Shoals, AL

The International Fertilizer Development Center (IFDC) is a public international organization that advances soil health and strengthens agricultural systems through science-based innovation. For over 50 years, IFDC has translated research into practical solutions that improve nutrient use efficiency, restore degraded soils, strengthen local agricultural markets and expand opportunity for smallholder farmers, especially women and youth.

We work with farmers, governments and private sector partners to build resilient farming systems that produce nutritious food, improve livelihoods, and safeguard natural resources for future generations.

We are guided by four core principles:

• Collaborate – We work across teams, countries and partners to create lasting impact.
• Innovate – We apply evidence and continuous learning to design practical and responsible solutions.
• Include – We promote equity and meaningful participation for women, youth and underrepresented groups.
• Act with Integrity – We steward resources responsibly, uphold transparency and remain accountable to the communities, partners, staff and donors who place their trust in us.

The Contract & Grants Specialist position provides support to Contracts, Grants & Awards Management, specifically the Contract Management Officer. This position helps to ensure the Organizations’ contractual and partnership standards are adhered to. The position will handle a variety of contractual and grant functions within Contracts, Grants & Awards Management. The position will work across all countries including the USA (Muscle Shoals and Washington D.C.).

The contractual aspect of this position involves reviewing, editing, drafting, providing contractual support and filing all contracts and contractual-like legal agreements le the grants aspect of this position involves supporting technical staff, monitoring agreements, ensuring due diligence, preparing spreadsheets, tracking grant progress and any other responsibility to ensure the success of the project.

• Review submitted agreements for accuracy and consistency with IFDC policies as well as standards set forth in the IFDC Contracts, Grants, and Awards Policies;
• Assist the Contract Management Officer with the organizational aspects of managing agreements. Monitor the contract making process until the document is fully executed;
• Work with staff to draft agreements based on contractual needs. Give specific attention to legal clauses,consistency of the document (including annexes), formatting, budget and payment aspects;
• Maintain a tracking and reporting system to ensure timely submission of all contract activities, including notifying technical and financial staff of end dates;
• Maintain a filing system for all contractual agreements, based on the project/country;
• Support project and technical staff in finalizing contractual agreements;
• Ensure all due diligence documentation of potential new partners are obtained with support from the project team;
• Review action plans/ToRs and budgets proposed under subgrants and service contracts;
• Visit selected organizations that are implementing activities through subgrants, in close collaboration and consultation with the country teams, to monitor, assess performance, attainment of targets, adherence to contractual obligations stated in subgrants and quality of interventions;
• Perform other duties, including a variety of other minor-related duties as required (e.g., editing documents).

This position requires a broad understanding of contracts, grants, and the applicable legal and regulatory environment, as well as the ability to apply that knowledge effectively in carrying out the duties of the role. The position may require…