Administrative Assistant-HR Specialist

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Frontline Applicant Tracking - Indian Capital Technology Center

• Date Posted: 12/18/2025
• Location:
  
  ICTC - District
• Date Available:
  
  ASAP

INDIAN CAPITAL TECHNOLOGY CENTER DISTRICT NO. 4
JOB DESCRIPTION
POSITION

Administrative Assistant/HR Specialist – Central Office

RESPONSIBLE TO

Assistant Superintendent

QUALIFICATIONS / EDUCATION

High School Diploma required;
Associates Degree Preferred

EXPERIENCE

Minimum of three years of front office experience required of which three years of human resources experience preferred.

CERTIFICATION

None Required

PERSONNEL CLASSIFICATION

Support Personnel (ST12 Salary Schedule) – 12 Month Contract

PRIMARY FUNCTION

Provide secretarial support for the school maintaining quality service for the school and its employees in a congenial, professional manner

SKILLS

• Excellent human relations and communication skills including telephone skills
• Ability to perform responsibilities on own initiative with minimal supervision including planning, executing and completing assignments in a timely manner while managing multiple priorities
• Skills in proofing and word processing as well as ability to compose and prepare correctly written communications
• General knowledge of office machines and equipment such as mail meter, copier, printer, laminator, 10-key calculator, and shredder
• Proficient in computer applications such as Microsoft Office applications and Google Workplace applications
• Keyboarding skills of a least 50 wpm with minimum errors

OTHER

Mature, responsible, discreet, and maintains confidentiality

DEPENDABILITY

• Punctual and regular attendance following a designated work schedule.
• Must be able to work extended hours as required by position responsibilities

PHYSICAL / MENTAL STANDARDS

• Ability to read, comprehend, and evaluate various documents
• Ability to stand for long periods of time, move about the office, and from building to building
• Requires stooping, bending, and pulling
• Requires lifting, handling, and carrying such articles as books, manuals, files, and job-related items up to 50 pounds

EMOTIONAL EFFORT

• Moderate to extreme effort required.
• Must be a self-starter.
• Must have ability to prioritize time, assignments, and projects while handling a high volume of customer service and needs
• Able to handle high stress situations at peak periods

ESSENTIAL JOB FUNCTIONS

• Establish and maintain a good working relationship with all employees of Indian Capital Technology Center
• Assist internal clients with new employee paperwork and enrollment/option periods for health/dental insurance and education of other employee benefits as appropriate
• Assist Assistant Superintendent with job vacancy application process to include accepting applications, establishment of interviews, and notification to candidates of selection
• Assist Superintendent or Assistant Superintendent in preparing reasonable assurance letters and employment contracts.
• Assist internal clients with Teacher Retirement System (TRS) processes to include guidance in submitting paperwork to TRS as well as health/dental insurance continuation
• Coordinate annual insurance enrollment visits (Option Period) with insurance providers
• Assist internal clients with COBRA benefits and other exit requirements upon resignation, retirement, or termination
• Assist internal clients with Workman’s Compensation and Family Medical Leave Act paperwork and questions
• Assist with maintaining and updating Job Description s for the district.
• Manage employee onboarding software and assist with onboarding of staff, completion of new hire packets (including presentation during new employee orientation)
• Assist with employment verifications and maintain Oklahoma Department of Career Tech Education employee databases (CTIMS).
• Cross-train in payroll processes with district financial software.
• Responsible for answering phone and daily office routines
• Respect and maintain the confidentiality of appropriate…