Administrator; Finance

Are you an experienced Administrator who is keen to work for an organisation that inspires young people? Do you want a varied and meaningful job in a supportive team? Do you value great employee benefits such as generous holidays and an annual training budget? Apply to join us!

Bridges Project is a leading youth work charity that helps young people aged 12-25 in East Lothian and Midlothian overcome challenges and adapt to adulthood. Since 1984, we have helped young people develop their life skills, improve their educational attainment and move into employment or further education. Join our team and take pride in inspiring young people!

We have a vacancy for an Administrator (Finance) to be responsible for the day-to-day administration and finance duties, ensuring the smooth running of a busy and vibrant office.

The post holder will have responsibility for ensuring that all routine office and finance duties are carried out along with more specialised tasks which are crucial to the functioning of the organisation.

Working closely with the Finance and Administration Manager, the post holder will ensure that

finance processes are accurate and that tasks are completed in line with targets and deadlines.

Membership of the PVG scheme will be an essential requirement of the post. A contributory company pension scheme is offered with a 10% employer contribution.

Job Remit:

To ensure the smooth running of a busy administration office which is both a central resource to a charitable company and its service delivery and is the first point of contact for visitors and young people accessing support from Bridges. The post holder will have responsibility for ensuring that all routine office and finance functions are carried out along with more specialised tasks which are crucial to the functioning of the organisation.

Day-to-day demands and priorities will change, and the post holder will be required to recognise and anticipate these and react accordingly.

To be responsible for day-to-day finance and administration functions of Bridges Project, ensuring high standards in both are consistently maintained. Working closely with the Finance and Administration Manager, the post holder will ensure that finance processes are accurate and that tasks are completed in line with targets and deadlines.

It is essential that the post holder can juggle routine tasks and respond appropriately to the demands of a busy office. The ability to use good professional judgement in taking operational decisions, use good negotiation skills and to delegate appropriately will be a necessity.

Responsibilities and tasks

Financial administration

• Prepare invoices for payment
• Input all accounting transactions to Sage
• Maintain bank accounts & credit card
• Process payments through bank accounts
• Bank accounts monthly reconciliation
• Record petty cash transactions and reconcile
• Prepare monthly payroll
• Keep accurate records
• Maintain an awareness of funding sources
• Process mileage & expense claims
• In conjunction with the Finance & Administration Manager, operate other financial procedures as may be required to maintain the integrity of Bridges financial systems

Administration

• Ensure a welcoming and informed first point of contact for young people, staff and visitors
• Act as first point of contact for callers and deliveries to the building, covering front desk duties as required
• Deal with all enquiries from young people, staff and visitors in a courteous, efficient and tactful manner, referring to appropriate staff when necessary
• Oversee aspects of facilities management such as organising repairs and maintenance of the building and surrounding grounds
• Liaise with external companies and suppliers in various aspects
• Ensure clean, tidy public areas and offices
• Carry out routine testing of fire and security alarms alongside being alert to health & safety issues; resolving within remit or escalating to management
• Oversee the tasks of the Administration Assistant
• Recruitment administrative tasks including job advertising
• Maintain staff records
• Assist with the administrative tasks involved with inducting new staff members
• Assist with recording staff absences and holidays
• Maintain and…