Payroll Specialist

Hiring Salary: $22.58-$26.53/hour DOE

Department:
Finance

Reports To:

Payroll Manager

Job Status:
Full-Time

FLSA Status:
Non-Exempt

Benefits Eligible:
Yes

PERSI Eligible:
Yes

Work Schedule:

Monday through Friday 8:00am-5:00pm

* This position does not qualify for VISA sponsorship.

WE TAKE CARE OF OUR PEOPLE!

The City of Nampa offers competitive benefits and growth opportunities, including

• Medical
• Dental
• Vision
• PERSI Retirement Plan, with 11.96% employer contribution
• 401K & 457 Retirement Plans
• 11 Paid Holidays
• Paid Time Off
• Life Insurance with AD&D
• Short-Term Disability
• Long-Term Disability
• Flexible Spending Account
• Employer-Funded HRA VEBA Health Savings
• Wellness Program & Rewards
• Opportunity for student Public Service Loan Forgiveness
• Harward Recreation Center
• Other Great Benefits!

The principal function of an employee in this class is to perform a variety of technical and advanced accounting tasks within the administration, including timekeeping, payroll processing, and month-end closing/reporting. This role involves professional financial and auditing work that applies accounting principles and techniques to maintain accounting systems and perform related functions as required.

The employee will undertake varied, moderately complex work under the general supervision of the Payroll Manager. They must be adept at handling highly confidential information, detail-oriented, and capable of providing impeccable communication to vendors, as well as both internal and external customers. Given the nature of the work, it is essential for the employee to establish and maintain effective working relationships with assigned supervisors, other City employees, and the general public

• Schedule and run City payroll using payroll system software.
• Assist employees and supervisors in recording work, holidays, and time off; review and audit timesheets for compliance with federal and state regulations.
• Calculate and prepare special payroll checks, supplemental checks, replacement checks, and check reversals.
• Respond to employee and departmental payroll inquiries regarding tax and payroll issues.
• Create Automated Clearing House (ACH) files and submit them to financial institutions for direct deposits.
• Generate and print payroll checks following established security protocols and procedures.
• Calculate and remit federal taxes through the Electronic Federal Tax Payment System (EFTPS).
• Calculate and remit Idaho withholding taxes through the Idaho Electronic Funds Transfer (EFT).
• Create Public Employee Retirement System of Idaho (PERSI) files and submit funding requests to financial institutions.
• Monitor ACH electronic funds transfers, postings, and returns after each pay date, taking necessary action as needed.
• Verify combined payroll register net pay and calculate payroll funding requests to the Treasury each pay period.
• Prepare Federal and Idaho Department of Labor quarterly reports.
• Process IRS and court orders, including child support garnishments, tax levies, federal bankruptcy orders, and student loan garnishments.
• Collaborate with federal and state agencies to resolve reporting and/or payment issues.
• Maintain global payroll system tables and employee records to ensure accuracy and compliance with applicable laws.
• Evaluate and review internal operations and procedures to identify potential improvements in overall efficiency.
• Prepare audit schedules and assist auditors by providing requested information and responding to inquiries.
• Research payroll records to compile information needed by employees, City departments, or outside agencies.
• Develop internal control procedures to ensure compliance with federal and state tax laws and PERSI.
• Monitor status sheets for tax and other exception information.
• Analyze and resolve unexpected delays, anomalies, or miscalculations in payroll data.
• Independently plan and organize work to meet strict deadlines.
• Maintain accurate and detailed payroll records and prepare required reports.
• Enter data into spreadsheets, databases, online ledgers, and journals quickly and accurately.
• Maintain computerized payroll records.
• Gather, assemble, update, distribute, and/or file a variety of information, forms, records, and data as needed.

• Work independently while displaying cooperation and harmony with all levels of City employees, the general public, and other organizations.
• Communicate effectively at a level necessary for efficient job performance.
• Complete assignments in a timely manner.
• Train…