Administrative Specialist - Streets

City of Nampa ADMINISTRATIVE SPECIALIST - STREETS

Hiring Salary (DOE): $20.00 - $23.23

Department:
Public Works - Streets

FLSA Status:
Non-Exempt

Travel Required:

Minimal

Position Type: FT

Benefit Eligible:
Yes

Persi Eligible:
Yes

Reports To:

Superintendent - Streets

Schedule:

Monday through Thursday - 7:00 am - 4:00 pm

• Medical
• Dental
• Vision
• PERSI Retirement Plan, with 11.96% employer contribution
• 401k & 457 Retirement Plans
• 11 Paid Holidays
• Paid Time Off (at least 4 weeks per year)
• Life Insurance with AD&D
• Short-Term Disability
• Long-Term Disability
• Flexible Spending Account
• Employer-Funded HRA VEBA Health Savings
• Wellness Program & Rewards
• Opportunity for student Public Service Loan Forgiveness
• Harward Recreation Center Discounts
• Other Great Benefits!

The principal functions of an employee in this class are to perform a variety of clerical and administrative support duties that require a high degree of administrative and organizational skills for the City of Nampa Street Division. The position is multi-functioning and includes a significant level of complex and diverse duties and responsibilities. Contacts are typically internal and external to the organization.

The work is performed under the supervision and direction of the Street Division Superintendent, but considerable leeway is granted for the exercise of independent judgment and initiative. The nature of the work performed requires that an employee in this class establish and maintain effective working relationships with assigned supervisors, other City employees, and the general public. The principal duties of this class are performed in a general office environment.

• Prepares correspondence, reports, memos, and forms.
• Compiles data for routine reports on maintenance activities, budgets, or performance metrics.
• Greets visitors, answers phones, and provides information on division services, permits, policies, and procedures.
• Provides effective professional liaison between the division and other city departments, representatives from public agencies, area businesses and the general public.
• Receives and processes public complaints, maintenance requests, and inquiries regarding road maintenance (e.g., potholes, sweeping, drainage issues) via phone, email, in-person, or online systems; takes appropriate messages, accurately inputs data into database, routes requests to appropriate crews, and proactively follows up to ensure resolution.
• Handles mail distribution, filing (electronic and physical), and office supply inventory.
• Supports special projects and events, such as coordinating, compiling information and scheduling for public outreach, internal events, and seasonal operations (e.g., snow removal or storm damage).
• Process, track and monitor projects, work orders, contracts, agreements, schedules, time sheets and other information.
• Schedules meetings, conferences, trainings; coordinates calendars for division staff, and prepares materials for meetings or presentations (e.g., agendas, minutes).
• Maintains accurate records, files, and databases, including maintenance requests, damage claims, permits, contracts crew member work logs and inventory of materials/equipment.
• Communicates and coordinates regularly with appropriate team members and city staff to maximize the effectiveness and efficiency of interdepartmental operations and activities.
• Is punctual and timely in meeting requirements of performance, including attendance standards and work deadlines.
• Keeps immediate supervisor and designated others accurately informed concerning work progress, including present and potential work problems and suggestions for new or improved ways of addressing such problems.
• Assumes responsibility for other duties as required or assigned.
• Attends meetings, conferences, workshops, and training sessions and reviews publications and audio-visual materials to become and remain current on principles, practices, and new developments in assigned work areas.

• Accountability – Ability to accept responsibility and account for his/her actions.
• Analytical Skills – Ability to use thinking and reasoning to solve a problem.
• C…