Project Coordinator

Role Purpose

The Project Coordinator – Duke Point Expansion Project (the Project) is responsible for providing coordination and administration support through the full life cycle of the Project. This is a site‑based position at 750 Jackson Road, Nanaimo, and includes supporting the Project Team through initiation, planning, execution, monitoring and controlling, and closure of the Project.

• Provide site-based coordination and administration support throughout the Project life cycle.
• Support the Project Team through initiation, planning, execution, monitoring, controlling, and closure.
• Coordinate and schedule meetings, take minutes, organize action items, and ensure completion through follow‑up.
• Provide document control support for the Project.
• Prepare submissions, reports, and presentations to facilitate approvals and delivery, coordinating input from team members, editing, proofing, and formatting documents.
• Liaise internally with terminal operations, technology, safety, and security groups to align on project performance and technical requirements.
• Prepare RFQ and RFP documentation and participate in evaluation, contract agreement, and coordination of consultants and contractors.
• Coordinate site investigations, topographic surveys, and other pre‑construction contracts with contractors and terminal operations.
• Coordinate construction activities between contractors and terminal operations and conduct quality, safety, and environmental inspections.
• Assist with the preparation of project progress and cost tracking reports.
• Develop project scheduling, budgeting, and progress reports.
• Forecast project goals and completion.
• Monitor project activities (risks, contracts, budget, and schedule).
• Suggest and manage changes in project processes.

• A university degree related to civil engineering, construction management, or a related discipline, along with a minimum of 3 years of site experience on marine works projects is preferred.
• Demonstrated major project experience related to planning, permitting, procurement, engineering design, construction supervision, commissioning, and contract administration of marine infrastructure projects with construction values greater than $50m.
• Superior organizational and communication skills.
• Outstanding computer skills including experience using Microsoft Project, document control systems, and drafting software.
• Fluent in English.
• Previous Canadian work experience or experience working directly with Canadian industries.