HR & Office Coordinator

Explore A Career At Mosaic
Mosaic is a diversified, 100% Canadian-owned land solutions company focused on long-term value creation from private forest lands and public forest tenures. Through an integrated, multi-use approach, Mosaic manages its land base across sustainable forestry, renewable energy, watershed services, recreation, real estate and carbon programs, bringing together innovation and stewardship to strengthen economic performance and environmental resilience. By aligning these complementary uses within a single land portfolio, Mosaic builds lasting value while helping shape the future of sustainable land management.

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The Opportunity
Mosaic is seeking a HR & Office Coordinator to work out of our Nanaimo office on Vancouver Island, British Columbia .

The Role
Reporting to the HR Manager, the HR & Office Coordinator divides their time between day-to-day office coordination and HR support, including recruitment, employee lifecycle activities and HR systems. The role serves as a key point of contact, helping ensure office and HR processes run smoothly and efficiently. Specific responsibilities include, but are not limited to:

Leading day-to-day office operations, including reception duties, responding to office inquiries and maintaining a welcoming, organized and functional workplace;

Liaising with building management, vendors and contractors to coordinate facility services, maintenance, security and other workplace needs;

Managing office supplies, building access, and mail courier services, while supporting purchasing and invoice administration;

Supporting recruitment activities, including job postings, coordinating interviews, conducting reference checks and preparing offer documentation;

Coordinating employee onboarding and offboarding, responding to routine HR inquiries, and preparing employee letters and correspondence; and

Administering Human Resources Information Systems (HRIS) transactions and employee records, producing routine reports and helping maintain accurate HR data and processes.

What We’re Seeking:

Post-secondary education in Human Resources, Business Administration, Office Administration or a related discipline, or an equivalent combination of education and experience;

2+ years of experience in office coordination or management, HR administration or a comparable combined role;

Experience in recruitment and employee lifecycle activities and working with an HR information system;

Experience in office management or support, including coordinating workplace operations, vendors and office supply management;

Ability to maintain strict confidentiality and exercise sound judgment when handling sensitive employee information;

Demonstrated ability to work independently and as part of a team in a fast-paced environment, with strong adaptability to shifting priorities; and

Excellent communication, organization and customer-service skills, strong attention to detail, and proficiency with Microsoft Office.

Mosaic values diversity and recognizes that talent comes in many forms. Even if you don’t meet every qualification, we encourage you to apply. We’re eager to learn about your unique knowledge, skills and experiences.

What You Get
We are proud of our highly collaborative, respectful, and innovative work environment. Our employees are empowered with high levels of role autonomy and the ability to make decisions and lead change. At Mosaic, we believe in rewarding our employees with a comprehensive and competitive package that reflects the value they bring to our team. Here's a glimpse of what you can expect when you join us:

Competitive compensation that matches your skills and experience.

Annual bonus tied to both individual and company performance, recognizing your…