Finance Assistant

We are looking to recruit an experienced Finance Assistant with payroll experience and knowledge of Xero software. However, training can be provided on Xero software, but experience of finance systems is essential.

The role is for circa 14 hours per week, the days of the week are flexible. The role is to start around October 2026, start date can be discussed.

NHS / GP Practice experience is desirable.

FINANCE ASSISTANT

Responsible to :
Operations and Finance Manager / Finance Partners

Duties and Responsibilities:

• To process the monthly payroll using Sage Payroll software for approx 30+ employees in line with legislation. Ensure that payroll payments are made in a timely manner, these include the Inland Revenue and NHS Pension payments.
• To maintain/update sage payroll including adding new starters, ensuring leavers are closed and P45s are issued. Maintaining the information i.e. Employees' addresses, payrates, dates of changes, Pension numbers and rates of pension paid.
• To maintain the NHS Pensions online which includes adding new employees, taking off leavers and completing the pensions year end.
• To maintain Xero the practice accounts system. This will involve adding purchase invoices and ensuring correct payment of these invoices is made. Reconciliation of the purchase ledger and resolving any payment queries.
• Ensuring Petty cash is maintained and reconciled monthly.
• Ensuring all bank reconciliations are completed monthly and in a timely manner on Xero.
• Maintenance of Nat West Bankline. To ensure additional companies/employees are added and leavers are deleted on a regular basis.
• Other ad‑hoc duties as and when required by the Operations and Finance Manager and Finance Partners.
• Raise Research & other Ad‑hoc sales invoices when required and add to Xero.

Kiltearn Medical Centre has a skilled and experienced team of 7 GP Partners leading a Clinical Team of GPs, Advanced Nurse Practitioners, Nurses, HCAs and Pharmacists.

Our current patient list is circa 13,000 and the practice is well placed to be at the forefront of general practice, provide innovative and robust services, as well as provide development opportunities for the staff.

We are based in a modern purpose‑built surgery, with an good CQC grading, and our ethos is to deliver high‑quality medical care through our comprehensive, highly skilled team members.

JOB DESCRIPTION

FINANCE ASSISTANT

Responsible to :
Operations and Finance Manager and Finance Partners

This is a part time post of 14 hours per week.

Job Purpose
:
To provide support to the Office and Finance Manager, which involves a high level of confidentiality and use of own initiative.

Duties and Responsibilities:

• To process the monthly payroll using Sage Payroll software for approx 30+ employees in line with legislation. Ensure that payroll payments are made in a timely manner, these include the Inland Revenue and NHS Pension payments.
• To maintain/update sage payroll including adding new starters, ensuring leavers are closed and P45s are issued. Maintaining the information i.e. Employees' addresses, payrates, dates of changes, Pension numbers and rates of pension paid.
• To maintain the NHS Pensions online which includes adding new employees, taking off leavers and completing the pensions year end.
• To maintain Xero the practice accounts system. This will involve adding purchase invoices and ensuring correct payment of these invoices is made. Reconciliation of the purchase ledger and resolving any payment queries.
• Ensuring Petty cash is maintained and reconciled monthly.
• Ensuring all bank reconciliations are completed monthly and in a timely manner on Xero.
• Maintenance of Nat West Bankline. To ensure additional companies/employees are added and leavers are deleted on a regular basis.
• Other ad‑hoc duties as and when required by the Operations and Finance Manager and Finance Partners
• Raise Research & other Ad‑hoc sales invoices when required and add to Xero.

General Obligations
:

1. To develop and maintain own knowledge and skills and ensure compliance with the Practices Information.

2. To participate in Individual/Team Appraisal, attend mandatory training courses as and when required and complete an Annual personal Learning plan to identify individual training and development needs.

3. Attend required PLT sessions as requested.

• Experience of general bookkeeping duties and payroll
• Experience of working in a GP practice

• GCSE grade A-C (or equivalent) in English and Maths
• Accounting Technician or other relevant finance qualification