Office Assistant; General

OFFICE ASSISTANT (GENERAL) – California Department of State Hospitals

This range is provided by California Department of State Hospitals. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

• Job Code #: JC-503616
• Positions: 1
• Work Location: Napa County
• Telework: In Office
• Job Type: Permanent, Full Time
• Facility: Department of State Hospitals - Napa
• Working Title: Office Assistant General
• Classification: OFFICE ASSISTANT (GENERAL)
• Base Pay Range: $3,167.00 - $3,964.00 (A) or $3,480.00 - $4,357.00 (B)
• # of Positions: 1

• Perform general office work, including photocopying, mail sorting, telephone answering, and retrieving information from departments and files.
• Maintain record‑keeping and filing systems: timekeeping, classification, sorting, filing of documents, and purging.
• Assist the public and staff with reception duties, provide customer service, and restrict access to the department.
• Operate office equipment such as fax machines, calculators, addressograph machines, and printers; order supplies.
• Verify and assign Admission, Discharge, Transfer (ADT) codes; accept subpoenas; perform admission and discharge record tracking; support billing, record completion, and census.
• Perform clerical tasks requiring correct spelling, good English, basic arithmetic, and effective use of office machines.
• Report to work on time, maintain a professional appearance, and comply with hospital policies and procedures.
• Work any shift and schedule in a variety of settings.

• Ability to spell correctly and use good English.
• Basic arithmetical computation skills.
• Ability to operate various office machines.
• Follow oral and written directions and evaluate situations accurately.
• Read and write English at a level required for successful job performance.

Applicants who successfully pass the examination will be placed on an eligibility list used to recruit for positions. If already on the eligibility list, applicants do not need to retake the exam unless the list eligibility expires. Submit a completed application via Cal Careers; resumes will not be accepted in lieu of a completed application. Incomplete applications will not be accepted.

Founded in 1875, Napa State Hospital is the only state hospital in Northern California for persons struggling with severe mental illness. Classified as a low‑to‑moderate security facility, the hospital treats up to 1,362 patients on a 138‑acre campus. Staff is dedicated to delivering high‑quality, cost‑effective, professional services and specialized programs in an environment that promotes continuous improvement in treatment for individuals with mental disabilities.