Assistant Director of Finance

Company Description

Stanly Ranch, Auberge Collection is the resort of new Napa, bringing a bold, dynamic energy and creating an unrivaled destination and community itself. Set on over 700 acres of rolling vineyards and farmland in the southern section of Napa Valley’s wine‑growing region with access to both Napa and Sonoma, the resort includes 135 airy cottage guestrooms and suites, featuring outdoor terraces with fire pits and views of the Mayacamas Mountains.

Stanly Ranch offers a rare ownership opportunity consisting of a limited collection of three‑to‑six‑bedroom Vineyard Homes and furnished two‑bedroom Villas. The resort features Halehouse, an Auberge spa offering targeted and intentional treatments that help you reach your full potential, three unique dining venues including Bear, which pays homage to local farmers and makers, and a behind‑the‑scenes look at wine country with a unique range of thrilling adventures and immersive experiences.

Embracing its 100‑year Napa Valley history, Stanly Ranch, Auberge Collection has undergone an evolution from a working ranch to a deeply‑rooted luxury destination capturing the casual honest luxury of culture and cultivation.

Transform numbers and ensure our financial story is not just blanched but enchanting! With a sharp analytical mindset and a commitment to financial integrity, this role will work collaboratively to drive financial growth, streamline processes, and provide strategic insights.

• Craft and implement innovative financial strategies that propel the organization toward sustainable growth, orchestrating a symphony of budgets, forecasts, and financial plans.
• Ensure all financial activities adhere to legal standards and oversee the preparation of accurate and timely financial reports.
• Collaborate with department heads to create and manage budgets, while fine‑tuning the financial instruments to ensure optimal resource allocation.
• Identify and mitigate financial risks through a combination of foresight and financial acumen, safeguarding the organization against potential pitfalls and uncertainties.
• Inspire and guide a team of financial professionals, nurturing their growth, and fostering a positive and collaborative financial environment that contributes to the overall success of the organization.

• Supervises the accounting team and assigns daily tasks and projects.
• Performs the revenue audit and ensures correctness and completeness of the daily income journal.
• Prepares accurate and timely revenue, labor, and cost of sales reports.
• Reconciles the cash deposits from the PMS/POS. Prepares the daily bank deposit and posts cashier over and short.
• Reviews the accuracy and appropriate authorization of revenue adjustments, paid out vouchers, and complimentary F&B services. Collaborates with operations management to ensure compliance with the financial policies and procedures.
• Reviews and approves invoices for payment. Verifies compliance with purchasing and receiving controls, G/L coding account distribution, and accrued sales tax.
• Timely and accurate deposits of all cash, check, and credit card receipts.
• Reviews and approves all petty cash purchases. Verifies accuracy of charges and completeness of proper approval and receipt.

• Processes travel agent commission payments. Reviews and approves group commission requests. Validates online travel agency commission invoices by sample testing guest commissions.
• Schedules and monitors hours worked for Accounting department employees.
• Reconciles and approves service charges, commissions, and gratuities for payroll processing.
• Reviews and posts the payroll journal entry.
• Meets with hotel leaders to review expense commitments against forecast and budget.

• Manages the month‑end financial closing process and ensures the closing achieves objectives and deadlines.
• Prepares month‑end adjusting journal entries.
• Ensures journal entries are accurately prepared and posted the general ledger system.
• Ensures physical inventories are scheduled and taken for food, beverage, operating equipment, and other operating supplies per company policies.
• Prepares and distributes preliminary…