Business Administrator

Business Administrator – Napa Corps

The Salvation Army Mission Statement
The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love for God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

• Provide support to the Officer(s) in all aspects of administration.
• Manage budgeting, accounting, and financial reporting in compliance with The Salvation Army policies and in partnership with Corps Officers.
• Ensure compliance of Salvation Army policy and procedures, personnel, finance, state and federal regulations regarding confidentiality, child safety, OSHA, and local policy.
• Assist with internal communications, meeting minutes, and Salvation Army policy updates.
• Support fundraising events with budget tracking, vendor coordination, and reporting.
• Coordinate and lead fundraising efforts in collaboration with Corps Officers, including grant writing and donor relations.
• Prepare reports for the Officer(s), Advisory Board, and other stakeholders.
• Network with other staff and stakeholders to identify and encourage financial and support endeavors.
• Stakeholder communication—creating and maintaining effective communication systems and protocols with frontline stakeholders that promote missional awareness, events, divisional initiatives, and culture.
• Monitor funding venues (newsletters, websites, registers, etc.) to identify recurring and other funding opportunities that may match our mission/core competencies.
• Be knowledgeable in specific, detailed program and reporting requirements of each contract/grant.
• Oversight of all payable and receivables for the Napa Corps.
• Handle money in accordance with The Salvation Army’s policies and procedures
  • Bank deposits
  • Deluxe reports and sending checks
  • Seasonal funding income
    • Kettle counting
    • Fundraisers
    • Special events
• Maintain and establish program budgets in collaboration with Corps Officer(s) for the culinary training academy, transitional living program, youth music program, and future programs as established.
• Work directly with Corps Officer(s) and other staff to develop community outreach opportunities and/or programs and special events that promote The Salvation Army Napa Corps.
• Provide direct supervision to assigned staff, including coaching, performance evaluation, disciplinary action, and termination when necessary, in accordance with Salvation Army policies and in a manner that upholds dignity, accountability, and organizational integrity.
• Maintain active property and inventory files as they pertain to the operations of The Salvation Army Napa, including but not limited to
  • Insurance
  • Lease agreements
  • Property & vehicle maintenance, damage, and repairs
  • Inventory
• Participate in The Salvation Army in local events as called upon by Corps Officer(s).
• Assist Corps Officer(s) with improving and developing The Salvation Army Napa Corps programs.
• Develop and implement marketing materials in collaboration with Corps Officer(s).
• Develop and review contracts and grants associated with the funding of Napa Corps Programs, property, etc., in collaboration with Corps Officers & Divisional Headquarters.
• Assisting staff and Officer(s) in purchasing needs for The Salvation Army Napa Corps.
• Reconcile corporate credit card expenses in a timely manner according to policy.
• Collecting and inputting accurate statistics.
• Support hiring, onboarding, and scheduling of staff.
• Foster a culture of clarity, accountability, and teamwork.
• Attend staff meetings.
• All other duties as assigned.

• Bachelor's in Business Administration, Finance, Accounting, Human Resources or related required.
• 5-7 years of business management experience.
• Interpersonal skills, ability to communicate effectively with other professionals.
• Integrity and discretion in handling sensitive information; adherence to confidentiality standards.
• Strategic thinking with attention to detail.
• Collaborative leadership and problem‑solving.
• Compassionate professionalism in all interactions.
• Ability to…