Buying Assistant

Vinfolio, part of the FINE+RARE Group, is redefining the fine wine and spirits market through a technology-driven, data-rich marketplace. As the Group’s U.S. operation, we lead its presence in the United States.

Our proprietary platform integrates e-commerce, portfolio management, and logistics to enhance customer engagement, unlock inventory liquidity, and streamline global transactions.

Operating across the US, UK, Asia, and Europe, and backed by decades-long relationships with leading collectors and producers, the FINE+RARE Group is one of the world’s largest fine wine and spirits asset managers, overseeing over $750 million in client assets.

Work closely with and support team members in the day-to-day management of supplier relationships, product sourcing, product uploads, pricing support, and offer tracking, with a particular focus on maintaining clear, timely, and professional supplier communications.

This role will provide development opportunities with a view to providing on-the-job training and support to assist the post holder to expand responsibilities and increase knowledge with the buying team.

• Support the day-to-day management of the supplier base, helping to maintain clear and professional relationships with producers and suppliers.
• Centralized management and monitoring of product offer, including managing deadlines and communicating with internal and external stakeholders.
• Upload and maintain product information and offer lists within internal systems, ensuring accuracy and timely availability.
• Supporting in the management of allocations, promotions and campaign planning.
• Identifying issues, prioritizing and resolving them efficiently. Monitoring and sourcing of required replacement stock and liaising with different departments to improve issue resolution timings.
• Assist in pricing analysis, including landed cost calculations, margin targets, and competitive benchmarking.
• Being able to share a high level of knowledge on fine wine & spirits regions to support offers and campaigns internally and externally.
• Generate Critic / Vintage reports analysis and identify angles or possible opportunities that could come from it.
• Liaise directly with various key departments in the company, such as logistics, portfolio management, brand and sales, being their buying team's prime point of contact.

• Proven experience in the fine wine and /or luxury spirits industry.
• Exceptional written and communication skills.
• Experience in developing and managing supplier relationships.
• Educated to WSET diploma (Level 3/4) or studying towards.
• Strong Excel skills, demonstrating an ability to create and analyse reports.
• Excellent attention to detail.
• The ability to work in a fluid and fast-paced environment and be able to handle change and retain a positive outlook.
• Pro‑active, self‑starter who uses their own initiative.
• Strong organizational skills.

• Paid time off
• Disability & life insurance
• 401K
• Opportunities for professional development
• Be part of a dynamic and collaborative work environment

Associate

Full-time

Purchasing

Retail & Retail Luxury Goods and Jewelry