Logistics and Receiving Coordinator

About Us:

Chambers & Chambers is a California-based importer and distributor of fine wine, spirits, and sake. Family-owned since 1973, we proudly represent an exceptional portfolio of producers from around the world and distribute throughout California and Hawaii.
Our mission is to connect remarkable wines with passionate customers through professionalism, integrity, and deep product knowledge. We are a dynamic team that values precision, collaboration, and respect — both in the office and across every link in our supply chain.

The Opportunity
We're seeking a high-caliber Logistics Coordinator to oversee the full lifecycle of our inbound and domestic logistics operations. This is a hands-on role suited for an experienced logistics professional who thrives on managing complex import processes, coordinating domestic pickups, and ensuring compliance with federal and state regulatory agencies.
You will be responsible for all international and domestic shipments — from supplier coordination and freight booking to customs clearance and final delivery — while serving as the central communication hub between forwarders, carriers, warehouses, and internal teams. The ideal candidate is proactive, detail-oriented, and skilled at troubleshooting issues before they impact operations.

What You'll Do

Import & Inbound Logistics

ALL Coordinate all international shipments from overseas suppliers through delivery to U.S. warehouses, including freight booking, container consolidation, drayage, and final delivery scheduling.
Communicate directly with freight forwarders, customs brokers, and carriers to ensure on-time arrival and accurate documentation.
Track shipments in transit, maintain ETA and arrival reports, and proactively address any delays, damage, or customs holds.
Manage all required import documentation (commercial invoices, packing lists, bills of lading, entry summaries, and certificates).
Coordinate with warehouse staff for container receipt and verify accuracy of inbound counts and product integrity.
Monitor and optimize port-to-warehouse routing and transfer scheduling between California and Hawaii facilities.

Domestic Freight & Pickups
Coordinate all domestic pickups with wineries, outside storage facilities, and third-party carriers.
Schedule and confirm pickup appointments for all inbound domestic purchase orders.
Maintain a detailed schedule of all inbound shipments and appointments, ensuring updates are communicated to Buyers, Warehouse, and Operations and make necessary updates in Apprise.
Work with warehouse receiving team to ensure arrival dates of products are updated and accurate in Apprise.
Lead weekly receiving and planning meetings to ensure deliveries are received into inventory in proper order of urgency and priority.
Track and reconcile freight invoices and delivery discrepancies; resolve issues with carriers and wineries promptly.
Ensure Hawaii transfers are accurate and properly reflected in systems for clear visibility.

Customs & Regulatory Compliance
Oversee import clearances to ensure compliance with U.S. Customs (CBP), TTB, FDA, and CDTFA requirements.
Prepare, audit, and archive all import-related records for internal and regulatory review.
Coordinate with Accounting and Compliance teams to ensure proper filing of excise tax and bonded inventory documentation.

Costing & Reporting
Calculate and verify laid-in costs for wines, reconciling freight, duty, and related charges with Accounting.
Maintain freight cost and landed cost trackers in ERP and Excel, ensuring consistency across systems.
Identify cost variances and propose process improvements or routing adjustments to improve efficiency.

Troubleshooting & Continuous Improvement
Serve as the first point of contact for shipment or freight-related issues and resolve them quickly and independently.
Troubleshoot carrier delays, customs discrepancies, and warehouse receiving issues.
Evaluate logistics processes for potential efficiency gains and implement solutions to improve transparency, accuracy, and cost control.

What You'll Bring

Experience & Knowledge
4–7 years of logistics experience in import coordination, freight forwarding, or supply chain management.
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