Executive Project Coordinator

Want to build a brighter, bolder future and cultivate your career? Join Ecolab’s team and help create a world in which we all thrive.   Ecolab is seeking an Executive Project Coordinator to join our team in Naperville, IL. As an Executive Project Coordinator, you’ll be at the heart of a dynamic team, supporting senior leaders and helping drive business success.

You’ll bring structure, clarity, and energy to every task—whether it’s coordinating meetings, managing calendars, or supporting HR, finance, and customer-facing processes. This is your opportunity to grow your career while helping others thrive. How You’ll Make an Impact:
Perform general administrative duties in support of individuals, teams, and business processes Develop, compile, and analyze basic information for inclusion in reports or presentation materials Prepare charts, graphs, and tables to support business insights and decision-making Coordinate meeting logistics, including reserving conference rooms, setting up equipment, and preparing materials Manage calendars across time zones and ensure leaders are where they need to be, when they need to be there Support financial processes such as corporate card reconciliation, invoice tracking, and budget planning Arrange domestic and international travel, including visa processing Provide HR-related support for hiring, onboarding, promotions, transfers, and terminations Assist with processing legal contracts and maintaining accurate customer master data Compile and edit presentation content from multiple sources and distribute reports to stakeholders Maintain agendas, action item lists, and program plans, escalating issues when needed Respond to routine correspondence following established procedures Create and manage SharePoint sites and shared drives to keep teams organized Communicate proactively to meet internal and external client needs Maintain key relationships with customers and internal departments to understand and support customer expectations Assist with customer issue resolution, including invoice discrepancies, reporting, and service concerns Provide back-up support to other administrative team members as needed Organize and maintain office systems, supplies, and equipment  Position Details:

Location:

 Naperville, IL Business/Division/Leader Supported:  GBS+ Platform Work week and

Shift: Mon
- Fri, 8AM - 5PM What is Unique

About This Role:

You’ll support senior leadership in a fast-paced, high-impact environment You’ll be a trusted partner in both day-to-day operations and strategic initiatives

Minimum Qualifications:

High school diploma or equivalent Five years of administrative or related work experience Immigration sponsorship is not available for this position

Preferred Qualifications:

Bachelor’s degree Intermediate proficiency in MS Office (Outlook, Excel, PPT) Experience successfully managing multiple, competing priorities to meet deadlines Excellent verbal and written communication skills, with a strong customer service focus  Organizational skills and attention to detail  Experience anticipating needs, being resourceful, and using sound judgment and tact Critical thinking, analytical, and problem-solving skills Learning agility;
Experience quickly gaining knowledge of organizational operations, procedures, and staff  Experience working independently, as well as collaborating in a team environment Reliability, flexibility and approachability  Process oriented, adaptable, reliable, flexible and approachable

What’s in it For You:

   Starting on Day 1:
Access to our comprehensive benefits package including medical, dental, vision, matching 401K, company-paid pension, stock purchase plan, paid parental leave, select discounted childcare resources, and more!   The…