Administrative Assistant

Job Title: Administrative Assistant

Industry: Education

Location: Great Lakes, IL

Assignment Type: Contract-to-Hire

Pay: $20.00 – $23.00 / Per hour

Work Schedule: Monday–Friday, 8:00 AM–4:30 PM | 100% Onsite

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About The Company:

Our client is an educational organization dedicated to providing a supportive, student-focused learning environment. The organization values collaboration, professionalism, and strong administrative support to ensure efficient daily operations for students, families, and staff.

Job Description:

We are seeking a detail-oriented, bilingual Administrative Assistant to provide essential office support within an educational setting. This individual will assist with student documentation, scheduling, correspondence, and general administrative functions while serving as a welcoming point of contact for families, employees, and visitors. The ideal candidate is organized, adaptable, and comfortable managing confidential information in a busy school environment.

Key Responsibilities:

• Maintain and update student information, including enrollment, attendance, disciplinary records, and educational support documentation.
• Coordinate administrative communications, including preparing letters, reports, informational materials, and school-wide announcements.
• Welcome students, families, and visitors while overseeing check-in procedures and directing inquiries appropriately.
• Provide clerical assistance to school leadership, teachers, and administrative personnel.
• Organize electronic and physical records to ensure information is accurate, accessible, and securely maintained.
• Track student and employee attendance, including substitute teacher documentation and related reporting.
• Assist with gathering and organizing attendance information for required state reporting.
• Manage calendars, coordinate appointments, and assist with scheduling school activities, meetings, and events.
• Process purchasing requests, monitor supply needs, and provide basic budget tracking assistance.
• Support student registration, enrollment verification, and documentation for specialized educational programs.
• Assist with scheduling student support meetings and maintaining related administrative records.
• Collaborate with school personnel on attendance concerns, student documentation, and administrative follow-up.
• Help coordinate family engagement activities, educational workshops, and community events.
• Respond to incoming phone calls, emails, and general office requests in a professional and timely manner.
• Perform additional administrative assignments to support daily school operations.

Qualifications:

• Minimum of 2 years of administrative or office support experience required.
• Bilingual proficiency in English and Spanish required.
• Experience using Google Workspace (Docs, Sheets, Gmail, Calendar, and Drive) required.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills, including accurate grammar and professional correspondence.
• Proficiency with general office equipment, electronic filing systems, and administrative technology.
• Ability to maintain detailed records, review information for accuracy, and prepare reports.
• Strong interpersonal skills and the ability to communicate effectively with students, families, and employees.
• Demonstrated discretion when handling confidential or sensitive information.
• Comfortable working independently, identifying solutions, and adjusting to changing priorities.
• Previous administrative experience in a school or educational environment preferred.
• Familiarity with student attendance, enrollment processes, or educational recordkeeping is a plus.

Additional…