Staff Accountant

Position Summary Heritage Bay Golf & Country Club is hiring an experienced Staff Accountant for its in-house accounting team. The role centers on member accounts receivable and payroll, with support for accounts payable and month-end close. We're looking for someone detail-oriented and comfortable with high transaction volume who works well with members, employees, and vendors in a private club environment.

Essential Duties and Responsibilities Member Accounts Receivable & Collections Process and post member payments received by ACH, check, and credit card, which together total more than 950 transactions per month

Prepare daily cash receipts and bank deposits, and reconcile payments to member statements

Review member aging reports, follow up on past-due balances, and escalate collection issues according to club policy

Set up and maintain member billing records, including dues, assessments, minimums, and transfer or new-member accounts

Answer member billing questions promptly and professionally

Support the monthly member statement cycle, including an accuracy review before statements go out Payroll Support Assist with in-house payroll processing for full-time, part-time, and seasonal staff, including hours review, tip allocations, and deductions

Support new-hire onboarding (approximately 80 new employees per year), including payroll setup, direct deposit, and tax withholding documentation

Reconcile payroll registers and assist with payroll tax filings

Maintain confidential employee payroll records in compliance with federal and Florida regulations

Accounts Payable Support Assist with the bi-weekly vendor check run (approximately 100 checks per cycle)
Help process vendor invoices and resolve vendor inquiries as needed

Month-End Support Prepare assigned reconciliations, such as bank and member receivables accounts

Assist with month-end close and the annual audit as needed

This position is on-site at the club. It involves sitting for extended periods, working on a computer throughout the day, and occasionally lifting up to 25 lbs (files, deposits, supplies). Overtime may be required during month-end close, year-end, audit, and peak season, and must be approved in advance by the CFO or Controller.

Compensation & Benefits Pay range: $34 – $37 per hour, commensurate with experience. Overtime is paid at 1.5x for hours worked over 40 in a workweek.

-Health, dental, and vision insurance-401(k) with employer match-Paid time off and holidays-Employee meals-HFTP Membership Required High  school diploma or equivalent; some college coursework in accounting, finance, or business preferred3+ years of accounting experience, with a strong background in accounts receivable

Working knowledge of account reconciliations and month-end close

Excel skills

Strong attention to detail and the ability to handle high transaction volume accurately under deadlines

Excellent communication skills and a professional, service-oriented demeanor

High integrity and discretion with confidential member and employee information

Preferred

Experience in a private club, hospitality, or membership-based organization

Familiarity with Jonas club management software.

Experience with payroll platforms (such as Paylocity, Paycom, or similar)

Experience with payroll for tipped employees and a seasonal workforce

Collections experience