Administrative Assistant

ADMINISTRATIVE ASSISTANT I -  1 1

Delnor Wiggins Pass State Park is looking for a self‑motivated park service professional to fill an Administrative Assistant I position. The applicant must possess good visitor service and administrative skills. The applicant will support the park in administrative services.

The Administrative Assistant plays a critical role in supporting the operational and financial functions of four Florida State Parks. This position ensures compliance with state regulations, manages fiscal and purchasing activities, supports concession and property management, and provides administrative and visitor services. The ideal candidate is detail‑oriented, organized, and committed to upholding the mission of the Florida Park Service.

• Administrative and Financial Oversight: Assist park manager in planning, coordinating and implementing all administrative activities for such required accounting procedures as annual revenue audits, purchase order audits, budget monitoring, oversight of fiscal data, contracts and records, development and promulgation of policies and procedures to implement department guidelines, daily, weekly and monthly reports. Processes invoices, MFMP requisitions and P‑card transactions and other related items pertaining to the office administration for payment.
  
  Manage SAMAS/FLAIR reports, Oculus, PPMTS database and future tracking system.
• Concessions Oversight: Provides oversight of concessions contracts, ensuring compliance with all terms and conditions. Maintains accurate records of vendor performance, reporting, and adherence to the concession payment schedule.
• Fleet and Records Management: Serves as the unit’s Fleet Coordinator, entering vehicle logs into Oculus and managing requests for employee P‑Cards, fuel cards, and miscellaneous fuel cards. Maintains all administrative records related to park operations, budgeting, purchasing, and correspondence in accordance with the department’s records retention schedule. Maintains accurate and up‑to‑date personnel files.
• Property Management: Manages the unit’s Property Tracking Program, conducts annual inventory, and processes documentation for the acquisition and disposition of state property. Maintains detailed property records.
• Visitor Services and Public Interaction: Provides information to park visitors regarding facilities and services. Responds to questions, offers directions, and works to resolve visitor concerns while maintaining positive public relations.
• Tollbooth and Staff Oversight: Oversees tollbooth operations and provides guidance to other employees. Ensures administrative functions run smoothly and performs tollbooth functions as necessary.

Performs other related duties as required.

• Ability to follow verbal and written instructions/directions.
• Ability to communicate effectively, verbally and in writing.
• Ability to prepare and maintain financial records.
• Ability to maintain files and filing systems.
• Ability to solve complex problems.
• Ability to operate radio equipment.
• Ability to perform cash register/point of sale transactions.
• Ability to interact with visitor inquiries in a tactful and courteous manner.
• Ability to understand and apply rules, directives, policies, laws and regulations.
• Ability to prepare reports.
• Ability to work independently with minimum supervision.
• Ability to establish and maintain effective working relationships with others.
• Ability to work rotating shifts, including nights, holidays, and weekends as needed.
• Ability to maintain a valid Drivers’ License.
• Ability to successfully complete background check and fingerprinting.
• Skill in personal computer operation.
• Skill in operating general office equipment.
• Knowledge of good public relations.
• Knowledge of basic arithmetic.
• Knowledge of administrative principles and practices.
• Knowledge of basic accounting.

• Valid Drivers’ License

This position is designated as a Position of Special Trust in accordance with DEP Directive 422, Positions of Special Trust or Responsibility. Successful completion of background screening will be required for this position.