Spanish Bilingual Receptionist Estate Planning Law Firm

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Training & development
• Vision insurance

• Enjoys welcoming people and making them feel comfortable from the moment they walk through the door?
• Speaks English and Spanish fluently and communicates warmly and professionally in both languages, in person and over the phone?
• Takes pride in being organized, accurate, dependable, and completing tasks the right way?
• Enjoys clerical and administrative work such as preparing folders, scanning documents, scheduling appointments, and keeping records organized?
• Is comfortable collecting payments, preparing invoices, and helping clients understand their next steps?
• Prefers a stable, consistent role where you can become highly skilled at what you do and be a dependable part of a team?
• Enjoys having clear responsibilities and being the person others can count on to keep the front office running smoothly?

At Safe Harbor Law Firm, we help families protect what matters most through personalized estate planning and elder law services. Our mission is to bring clarity, confidence, and peace of mind to every client we serve.

With offices in Bonita Springs, Naples, and Fort Myers, we guide families through important life transitions with care, compassion, and professionalism.

Our Receptionist plays an important role in creating a welcoming, organized, and seamless experience for our clients. You will often be the first person clients see when they arrive and one of the last people they interact with before leaving.

As a bilingual team member, you will help us serve both English- and Spanish-speaking clients, ensuring they feel welcomed, understood, and supported throughout their visit.

This is a hands-on, client-facing administrative position ideal for someone who enjoys clerical work, phone communication, organization, routine, and providing excellent service in both English and Spanish.

We are looking for someone who values stability and consistency and wants to become a trusted, long-term member of our front-office team.

• Monday through Friday, 8:30 AM-5:00 PM Eastern Time
• Primary location:
  Naples
• Occasional support or travel may be coordinated across our Bonita Springs and Fort Myers offices

• Open and prepare the office each morning, including reception, meeting rooms, and common areas.
• Warmly greet clients and visitors in English or Spanish and help them feel comfortable and attended to.
• Answer incoming and overflow phone calls professionally and courteously in both languages.
• Assist callers with basic questions and route calls to the appropriate team member.
• Manage client check-in and check-out.
• Maintain a polished, organized, and welcoming reception area throughout the day.

• Assist clients at the conclusion of their appointments.
• Prepare invoices and accurately collect and process client payments.
• Schedule clients for their next meeting before they leave the office.
• Clearly communicate appointment details and next steps in English or Spanish, as appropriate.
• Assist with appointment confirmations, rescheduling, and follow‑up as needed.
• Ensure payments, appointments, and client information are accurately documented in the appropriate systems.

• Prepare signing binders, folders, and materials before scheduled client signing appointments.
• Ensure required documents and materials are organized and ready for the attorney and client.
• Assist as a witness during client signings when needed.
• Scan client documents accurately…