Grants Coordinator

Collier County strives to be an employer of choice, and many of our employees build long‑term careers with us. The salary listed in the job description reflects the full pay range for this position, from entry level through advanced career stages.

NEW EMPLOYEES ARE HIRED AT, OR NEAR THE ENTRY POINT SHOWN, DEPENDING ON QUALIFICATIONS AND RELEVANT EXPERIENCE.

Administers grant programs within a Division/Department. Provides technical assistance as needed. Oversees implementation of grants, monitors grant activity timeliness and compliance and oversees preparation of regular progress updates and reporting.

• Coordinates all implementation aspects of assigned grants, including working with the County Attorney’s office, the Finance Department of the Clerk of Courts, the grantor agency, the monitoring unit, internal and external auditors, the Procurement Division, the Office of Management and Budget Grant Management Office, and any external third‑party organization performing a component of the grant management process.
• Prepares compliant scopes of work and schedule of deliverables and budget for written agreements based on the grant applications and regulations; monitor same throughout program execution; prepare agreement amendments, as needed, and receive Board of County Commissioners (BCC) approval.
• Oversees timely and compliant conclusion of the grant program by working closely with the subrecipient/developer/vendor/partner to provide guidance on program completion, submission and review of compliant pay requests, and compliant completion of all deliverables identified in the agreement.
• Prepares and maintains detailed workplans for each agreement with key deadlines and requirements; formally meets quarterly with all partners assigned and assures program objectives are met; provides technical assistance during program execution to partners.
• Acts as program subject matter expert in monitoring all partners; assuring all elements of program compliance are met; and supervise completion of monitoring related corrective action plans.
• Work closely with assigned grant accountant on all common requirements to assure timely and compliant grant completion, including aspects such as executive summary development, match requirements, program income or other revenue tracking and usage.
• May process purchase orders, reviews work orders and change orders; prepares draws for reimbursement and processes program payments.
• Conducts or attends interdivisional meetings regarding identifying community needs, implementing activities, and identifying funding needs; prepares materials for BCC authorization, such as executive summaries, and resolutions, and coordinates with the accountant on development of budget amendments.
• Assists in the administration and implementation of each grant related activity; works with the Procurement Division on requests for proposals for design/engineering and contractor; assists in the selection of contractors; holds pre‑construction conference to review state and federal regulations; obtains wage decision and interviews workers on job site; certifies payrolls; approves invoices and submits for payment to contractor; amends work plans as necessary;
  
  works with participating parties; tracks expenditures.
• Aids, advice, support, and guidance to applicants and recipients of grants during the program operation and closeout phases.
• Assures the program meets it final objective and participates in assuring a compliant grant closeout by reviewing final records, pay requests, regulations and grant agreement documents to ensure all requirements have been met; prepares any plans for the partner beyond closeout such as tracking for program income, Section 3 or Davis Bacon in future development.
• Prepares all subrecipient agreements and facilitates kick off meeting with subrecipients and coordinators and facilitates quarterly partnership meetings with subrecipients.
• Participates in all monitoring of subrecipients and participates in all planning meetings.
• Review and process all subrecipients request for payment in a compliant and timely manner.

• Bachelor’s degree required.
• One (1) year of related experience.
• Candidates without a degree should possess four (4) additional years of related experience.
• Fingerprinting required.

• Salary offers above the minimum of the pay grade may be considered based on qualifications.
• Essential Employees may be required to work during an undeclared emergency and/or declared emergency. On an incident‑by‑incident basis, the County’s Administrative Office will make the determination as to who will be required to work.
• This job posting is not intended to be all‑inclusive list of responsibilities, skills or working conditions associated with the position.