Governance Specialist; Year-Round

Position: Governance Specialist (Full-Time Year-Round)

Governance Specialist (Full-Time Year-Round)

Join to apply for the Governance Specialist (Full-Time Year-Round) role at Pelican Bay Foundation

Pelican Bay Foundation is a master homeowners association and premier luxury community in Naples, FL. One of the area’s largest exclusive enclaves, it spans more than three square miles and is bordered by pristine white-sand beaches. Our community offers one of the most diverse slates of amenities and activities in the region.

The Foundation manages all amenities and common areas, including two beach facilities with private restaurants, three racquet facilities, two boardwalks, a fitness and wellness center, a community center, and approximately 90 acres of land. A critical part of this responsibility includes ensuring compliance with all governing documents, state statutes, and regulatory requirements.

About the Position

The Governance Specialist is a newly created, high-impact role responsible for developing, implementing, and maintaining a comprehensive governance and statutory compliance program for the Pelican Bay Foundation. Reporting to the Deputy General Manager – Administration & Governance, this role serves as the internal subject matter expert on Florida Statute 720 and related regulations.

The Specialist performs detailed compliance assessments, builds organizational processes, and ensures the Foundation maintains adherence to statutory requirements governing homeowners’ associations. This position requires exceptional analytical, organizational, and communication skills, as well as a strong background in governance, compliance, or paralegal support. The role is critical in protecting the Foundation from legal and reputational risk while supporting transparency and accountability for the community.

What

You’ll Do Governance & Compliance Program Development

• Develop and maintain a master compliance register detailing all Florida Statute 720 requirements applicable to the Foundation.
• Catalog obligations related to board and annual meetings, official records, financial reporting, contract posting, covenant enforcement, governing document amendments, and recall procedures.
• Build a sustainable compliance framework to guide Foundation operations and decision-making.

Compliance Audit & Gap Analysis

• Conduct detailed, evidence-based audits of current practices against statutory requirements.
• Document compliance status categorically (Fully Compliant, Partially Compliant, Non-Compliant).
• Produce comprehensive gap analysis reports outlining deficiencies, root causes, and associated risk levels.

Remediation, Policy Development & Implementation

• Develop and execute a prioritized remediation plan with defined milestones and timelines.
• Draft, revise, and formalize policies, procedures, and standard operating procedures (SOPs) related to key compliance areas.
• Recommend workflow improvements to integrate compliance into daily operations.
• Design and deliver training to staff and Board members on governance processes, statutory requirements, and compliance procedures.

Ongoing Monitoring & Reporting

• Establish a recurring internal audit schedule and monitoring process for ongoing compliance.
• Implement a corrective action tracking system to ensure issues documented and resolved.
• Maintain an annual statutory compliance calendar and monitor upcoming deadlines.
• Prepare and present an annual “State of Compliance” report to the Board of Directors.

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Other

Industries

• Hospitality

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