Management Assistant

Summary   This position is assigned to the Fleet & Family Readiness (FFR) N9 Program;
Commander, Navy Region Europe, Africa, Central (CNREURAFCENT);
Naples, Italy. Incumbent serves in the CNEURAFCENT Regional (N92) office providing support to the N92 Director, the N91 Director, & subordinate N92 & N91 Regional Division Managers. Performs a variety of clerical, administrative & analytical support functions to support not only the Region but Installation Managers across the theater.
Duties   Obtains and presents information; prepares a variety of recurring and special reports. Researches, assembles and summarizes a wide variety of material pertaining to the office functions. Monitors organization actions in responding to and complying with reporting requirements. Advises office personnel on requirements of documents and formats.
Contacts personnel within the organization to obtain information. Exercises judgement in validating conflicting information and presents complete information in a comprehensive manner. Receives all incoming correspondence addressed to the office; determines which should be brought to the supervisor's attention or handled personally and establishes suspense controls. Attaches copies of previous correspondence and other background information as necessary.
Prepares executive and staff level correspondence and non-technical reports in supervisor's name. Uses various automated systems including Outlook (calendars and email), word processing, PowerPoint, Excel spreadsheets and other pertinent software. Maintains logs and suspense records on incoming correspondence and follows up to ensure timely action to include using the Enterprise Task Management Software Solution (ETMS2) suspense tracking system. Reviews outgoing correspondence to ensure material is presented in compliance with current procedures and policies, proper format, grammar and typographical accuracy and that all necessary and appropriate background material is attached.

Discusses inaccuracies, deviations from procedures and omissions with originator to obtain necessary corrections and background materials.
Performs a variety of analyses in support of office missions. Receives, reviews and analyzes data to determine completeness ad accuracy of reports. Compiles statistics and supporting analyzes for use in decision-making process. Conducts qualitative and analytical reviews prior to preparation of presentations. Deals directly with supervisors to obtain revised and updated information.
Utilizes pertinent systems to produce a variety of correspondence, reports and documents based on own research, program knowledge, and professional skill. Analyzes organizational work methods, procedures and assignments, and information and documentation systems. Reviews and, as required, installs new policies, procedures and regulations and provides advice and assistance to Fleet Readiness Director, Family Readiness Director, and other organizational personnel.
Serves as the KRONOS timekeeper for the N92 staff.
Receives office visitors and telephone calls, determining the identity of the caller and general purpose of the call. Attempts to conserve time of superiors by encouraging the caller to speak with appropriate staff members. Screens calls and inquiries to select those that can be handled from personal knowledge of program activities, procedures and requirements but which do not require technical program information.

Maintains calendars, arranges, modifies and/or refuses appointments, accepts or declines invitations to meetings keeps the supervisor informed of schedule, makes adjustments and arranges for attendance by staff members as necessary. Arranges meetings, and maintains office records and files documents; obtaining and consolidating statistical and informative material from office files and records.
Independently performs various general clerical duties in support of the organization's office operations. Performs a variety of administrative functions in support of operations for the directorate. Work requires the incumbent to independently plan and accomplish administrative procedural work and coordinate a wide variety…