Office Manager & Administration Assistant

Job Description

Akasi Group LLC is the leading firm in Digital Transformation in Nashua (NH) area. We're proud of our aggressive market penetration worldwide. We are seeking to hire an experienced Office Manager and Business Administration Assistant to join our team. If you're a passionate self-starter, Akasi Group is a great place to get ahead. Apply today!

• Oversee and support all administrative duties in the office and ensure that office is operating smoothly
• Manage office supplies inventory and place orders as necessary
• Perform receptionist duties: greet visitors, and answer and direct phone calls
• Receive and sort incoming mail and deliveries, and manage outgoing mail
• Develop office policies and procedures, and ensure they are implemented appropriately
• Assist with office layout planning and office moves, and with managing and maintaining IT infrastructure
• Manage office budget
• Identify opportunities for process and office management improvements, and design and implement new systems
• Provide other administrative support as necessary, including scheduling group meetings, maintaining calendars, doing research, and creating reports
• Communication:
  Answer emails, phone calls, and social media inquiries, and direct them to the appropriate person
• Document creation:
  Type letters, reports, and other business documents
• File management:
  Maintain paper and computer files, including contact databases, employee lists, and inventory
• Scheduling:
  Book meetings, seminars, and conferences, and coordinate travel arrangements for employees
• Office supplies:
  Monitor stock levels and order supplies
• Budgeting:
  Assist with budget activities, including accounting
• Customer service:
  Handle customer inquiries and provide customer service
• New programs:
  Help implement new programs, procedures, methods, and systems
• Vendor coordination:
  Work with maintenance staff and outside vendors

• Bachelor's degree in business administration, communications, or a related field
• 2-5 years of work experience in an administrative/office management role
• Ability to handle requests for Proposals and face customers’ needs
• Must have exceptional attention to detail
• Savvy in digital marketing and good at proper professional documentation
• Strong organizational and time management skills, and ability to prioritize
• Must be a self-starter and driven
• Excellent communication and interpersonal skills
• Strong problem-solving skills and analytical abilities
• Must be proficient with Microsoft Office (Excel, PowerPoint, Word and others) and Google products