Accounts Payable​/Receivable

Accounts Payable Specialist

Location: Nashville or Johnson City, TN. Hybrid schedule for Nashville; onsite 5 days/week if Johnson City.

Compensation: $28 – $30 per hr.

Contract Length: 4 month extendable.

• Process a high volume of invoices accurately and in a timely manner, ensuring adherence to company policies and procedures.
• Perform thorough reviews of invoices, purchase orders, packing slips for physical goods and reports for accuracy, completeness, and proper coding.
• Ability to understand and differentiate processing of invoices for 3‑way matching in a manufacturing environment.
• Resolve invoice discrepancies or issues by collaborating with internal departments and external vendors.
• Be able to elevate AP matters per company protocol on a timely and effective basis.
• Ensure proper approval and documentation of invoices, including obtaining necessary authorizations and validating supporting documentation.
• Prepare and perform weekly payment runs, following established payment terms and schedules.
• Reconcile vendor statements and address any outstanding balances, credits or discrepancies.
• Serve as a point of contact for vendor inquiries, responding promptly and professionally to resolve any payment‑related issues.
• Maintain accurate and up‑to‑date accounts payable records and documentation, both in physical and electronic formats.
• Collaborate with the accounting team to identify process improvement opportunities and implement efficiency‑enhancing initiatives.
• Stay informed about industry best practices and emerging trends in accounts payable processes and systems.
• Effectively communicate and have a professional demeanor with all levels of staff as well as vendors and internal customers in a proactive manner.
• Assist in training and mentoring junior accounts payable clerks, providing guidance and support as needed.

• 5+ years proven experience as an Accounts Payable Clerk or similar role, demonstrating proficiency in accounts payable processes and procedures.
• Strong knowledge of accounts payable principles, including invoice processing, payment terms, and general ledger coding.
• Excellent attention to detail and accuracy, with the ability to handle a high volume of invoices.
• Knowledge of financial controls, compliance, and regulatory requirements related to accounts payable.
• Proficiency in Microsoft Office tools with high proficiency of MS Excel (pivots, VLOOKUP’s.
• Experience in ERP systems.

• Life sciences and biotechnology industries experience.
• Experience in public companies.
• Experience in Dynamics 365.
• Experience working through P2P (e.g., Coupa, Tipalti) implementations.

• Associate degree or higher required;
  Accounting or Finance emphasis is preferred.

Associate

Contract

Accounting/Auditing

Pharmaceutical Manufacturing and Biotechnology Research