Accounts Payable Clerk- Nashville, TN

Accounts Payable Coordinator - Empire Distributors, Inc.

Base pay range: $18.50/yr - $18.50/yr (actual pay based on skills and experience).

• Enter and pay all expense vendor payable invoices.
• Match receipts to invoices and input supplier invoices and credits into Accounts Payable for payments and filing.
• Monitor and revise all General Ledger coding of approved invoices in accordance with budget prior to posting.
• Prepare weekly check proposal, receive required approvals, and submit electronic file to bank for processing, printing, and distribution.
• Manage checks sent to Empire by the bank and distribute them as required.
• Issue and distribute manual checks as needed.
• Prepare all excise tax reports and checks on a monthly basis, and other mandatory state reporting.
• Conduct monthly General Ledger account reconciliations for goods and tax accruals.
• Respond to suppliers’ payment inquiries.
• Organize and maintain tax records.
• Obtain and maintain vendor W-9s.
• Set up new vendors and maintain vendor files.
• Run daily payables report.
• Research payables questions for the corporate office.
• Process state of North Carolina tax forms as needed.
• Backup for the Accounts Payable Tax Coordinator.
• File documents as required.
• Assist in audit process.
• Research and update all payables for North Carolina on a daily, monthly, and year‑end basis.
• Work weekend reconciliation (every 4th weekend, up to 2 days) as directed by management.
• Work with and around all products that may be ordered by customers.
• Perform other duties as assigned by the Manager.

• Associate degree from a two‑year college or technical school, or equivalent combination of education and experience.
• Six months to one year of related experience and/or training is acceptable.

Proficiency with accounting software, database software, inventory software, order processing systems, spreadsheet software, and word processing software. SAP experience preferred.

Empire is an Equal Opportunity Employer and a Drug‑Free Workplace.