Accounts Payable Manager

Job Title: Accounts Payable Manager

Location: Nashville, TN Metropolitan Area

Job Type: Direct Hire

Compensation: $,000/year depending on experience

Benefits: This position is eligible for health, dental, vision, and 401(k).

Position Type: On-site

The Accounts Payable Manager is responsible for overseeing the company’s accounts payable function, ensuring accurate and timely invoice processing, payments, vendor management, and AP-related accounting activities. This role leads the day-to-day AP operation while partnering closely with Accounting, Finance, Procurement, Treasury, Operations, and other business functions.

The AP Manager will be responsible for maintaining strong internal controls, monitoring AP performance, resolving issues and escalations, supporting the monthly close, and identifying opportunities to improve efficiency, accuracy, and service levels.

• Manage the day-to-day accounts payable function, including invoice processing, approvals, payment preparation, and issue resolution.
• Establish priorities and workflow expectations for the AP team.
• Monitor invoice volumes, aging, exceptions, approval delays, and other operational metrics.
• Ensure invoices and payments are processed accurately, timely, and in accordance with company policies.
• Oversee employee expense reimbursement and corporate card activity as applicable.
• Resolve complex invoice, payment, and vendor issues and elevate matters requiring additional judgment.

• Oversee vendor onboarding, maintenance, documentation, and account changes.
• Maintain the integrity and accuracy of vendor master data.
• Review vendor records for duplicate accounts and potential data or payment risks.
• Monitor vendor statements and resolve discrepancies in a timely manner.
• Serve as an escalation point for significant vendor inquiries and payment issues.

• Manage AP-related accruals, cut-off procedures, reconciliations, and month-end close activities.
• Review AP aging and other account activity for unusual items, outstanding balances, and potential errors.
• Support AP-related balance sheet reconciliations.
• Investigate discrepancies and ensure appropriate corrections are made.
• Partner with the broader Accounting team to ensure AP activity is properly reflected in financial reporting.
• Provide timely information and support for monthly, quarterly, and annual reporting requirements.

• Maintain effective controls over invoice processing, vendor changes, and payment activity.
• Ensure payments comply with established approval policies and authorization requirements.
• Maintain appropriate documentation and audit support for AP processes.
• Support internal and external audit requests related to accounts payable.
• Help ensure AP processes comply with applicable accounting policies and internal control requirements.
• Identify control weaknesses and implement practical improvements to reduce risk.

• Partner with Treasury and Finance teams to support payment planning and cash disbursement activities.
• Monitor payment readiness and ensure required approvals and supporting documentation are complete.
• Assist with resolving payment exceptions, returned payments, and other disbursement issues.
• Help maintain appropriate controls surrounding banking and payment information.

• Identify opportunities to improve AP efficiency, accuracy, and service levels.
• Standardize processes and establish consistent AP procedures across the organization.
• Support ERP, workflow, automation, reporting, and invoice management initiatives.
• Improve invoice routing, approval workflows, exception management, and reporting.
• Monitor…