Project Coordinator

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves:
What is our impact on the world?

The primary role of this position is to provide high-level administrative project support for engineering and architecture staff.

• Participate and facilitate remote collaboration including conference calls and online meetings
• Assist with invoicing, budgeting, planning, tracking spending, and developing spending projections
• Analyze accounting information, develop trend analyses and develop methods for presenting this information
• Monitor, track, and file large amounts of electronic documentation
• Assist in the management, upkeep, and distribution of project schedules
• Provide support in the local Quality Program by documenting the performance of Management and QC Reviews, generating and updating the relevant QA/QC documentation
• Assisting with the development and maintenance of the project filing structure
• Apply company quality assurance guidelines and procedures for project document management
• Copy and/or scan project-related documents in-house and coordinate sending out larger jobs
• Assist with project guides, project reviews, project invoices, and expense reports as needed
• Compose, type, format, proofread, edit and organize documents, reports, specifications, and correspondence
• Create and maintain paper and electronic files
• Coordinate meetings and assist with presentations
• Perform other duties as needed
• Archiving closed projects
• Occasional travel

• Experience with document management software (e.g. Bentley Project Wise, E-builder, Document Express)
• Experience with additional software (Microsoft Project or other scheduling software)
• A self-starter, able to work with minimal direction, team-oriented, and able to work with different personalities and styles
• Strong organizational, verbal, and written communication skills
• Proficient in Software applications, including Power Automate, Microsoft BI, Adobe Acrobat, Outlook, MS Project, Quick Base, and Power point
• Expertise in MS Excel
• Familiarity with collaboration products such as One Drive, MSTeams, and One Note
• Ability to perform diversified clerical functions and basic accounting procedures
• Ability to prioritize competing demands for your time in a fast-paced environment
• An attitude and commitment to being an active participant in our employee-owned culture
• Local candidates preferred

• Associate degree in a closely related field or combination of education and relevant experience
• A minimum of 1 year of related experience
• Proficiency in Microsoft Word and Excel
• An attitude and commitment to being an active participant of our employee-owned culture is a must

HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.

As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.

We are an Affirmative Action and Equal Opportunity Employer. We consider all qualified applicants, regardless of criminal histories, arrest and conviction records.