Payroll Administrator | Office Generalist

Title: Payroll Administrator & Office Generalist
Location: Nashville, TN (Onsite)
Pay: Up to $60K DOE
Type: Permanent | Full-time | Onsite | Start ASAP

Why Open: Retirement at year’s end

Hours: Mon–Fri, 7:00–4:30 (flexible within range)
Environment: Business casual | Front office cubicle
Screens: Background & Drug Screen

Benefits:

• 100% employer-paid medical premium for employee

• 401(k) after 1 year (25% match up to 6%)

• 15 vacation + 5 sick days/year (carryover up to 15 each)

The Payroll Administrator & Office Generalist handles payroll processing, job cost entry, and general office support for a busy Nashville-based commercial painting company.

• Process weekly/biweekly payroll and maintain payroll records.

• Review timecards, job codes, deductions, and benefits for accuracy.

• Coordinate payroll journal entries and assist with onboarding.

• Support A/P, A/R, and job cost documentation.

• Maintain files, order supplies, and assist with HR paperwork.

• Answer phones, route calls, and support office operations.

• 2+ years payroll or bookkeeping experience (construction/trades preferred).

• Experience with
  Sage 100
  , ADP
  , and Excel (pivot tables, VLOOKUPs helpful).

• Strong attention to detail, dependable, and team-oriented.

• High school diploma required; degree preferred.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting.

The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan.