Contract Specialist

Contract Specialist

Department: Tennessee Department of State

Division: Fiscal and Administrative Services

Mission: The mission of the Office of the Secretary of State is to exceed the expectations of our customers, the taxpayers, by operating at the highest levels of accuracy, cost-effectiveness, and accountability in a customer-centered environment.

Supervisor: Fiscal Coordinator

Summary: An employee in this class oversees the entire service contract lifecycle, ensuring strict adherence to policies and regulatory requirements through thorough review and submission of contract documents, while accurately processing all payment requests. Under the general supervision of the fiscal coordinator, this individual assists in reviewing, approving, and executing transactions related to procurement and accounting.

• Responsible for the compliance, processing, and tracking of all departmental service contracts and clickwrap agreements; for all regional library lease contracts; for all dual services contracts; and for all communication and document submission to the State of Tennessee’s Central Procurement Office.
• Review and execute procurement transactions, including purchase requests, requisitions, purchase orders, contracts, and one-time purchases.
• Review and execute financial transactions relating to travel claims, invoices, journal vouchers, warrant cancellations, payroll, state payment card, state-owned and leased vehicles, refunds, and deposits.
• Help develop procedures to improve departmental efficiency.
• Performs other duties as assigned.

• An applicant must be a graduate of an accredited four-year college or university. A degree in Finance, Business Administration, Accounting, or other related field of study is desirable and will be given preference.
• Additional experience may be substituted for the required college education on a year-for-year basis.
• Preference will be given to applicants with State of Tennessee experience.

• Ability to establish and maintain a variety of important contacts and communicate clearly with all levels of personnel within the department and other state agencies.
• Understand and perform under strict deadlines.
• Demonstrated ability to be extremely detail-oriented.
• Proficient computer skills related to financial software, including Edison and/or People Soft, and Microsoft software, including Word, Excel, Outlook, and Teams.

Salary: Commensurate with experience and State of Tennessee benefits package. Please include your salary requirements in your cover letter.

Location: The official workstation is the Tennessee Tower in downtown Nashville, Tennessee. After a period of time, consideration may be given, at the discretion of the Director, to allow for hybrid work.

Hours: The official work hours are 8:00 am – 4:30 pm Central Time. After a period of time, consideration may be given, at the discretion of the Director, to allow for an adjustment to the work hours.

Entry level

Full-time

Legal

Internet Publishing