Office Manager

Publicity For Good (PFG) is a Nashville-based public relations company that partners with purpose-driven, profitability-conscious brands around the world.

We specialize in working with Consumer Packaged Goods (CPG) companies, particularly in the Food & Beverage, Fashion, and Beauty sectors. Our team secures high-impact media placements for clients through top-tier global outlets such as CBS, Fox News, Vogue, and Forbes.

At PFG, we amplify brands that are making a difference. Our focus is on meaningful visibility, measurable results, and long-term growth.

We also operate Signal Raptor, a standalone software solution that enhances brand exposure and supports business scaling.

As Office Manager, you are responsible for ensuring the smooth, efficient, and professional daily operations of the office. This full-time role demands proactive oversight of the office environment, coordination of schedules and services, and exceptional administrative support. You will act with discretion and independence, minimizing the executive team's logistical load while maintaining a productive and organized workplace.

• Answer and manage all inbound calls professionally, following up with appropriate team members
• Communicate proactively with leadership regarding office needs, schedules, and urgent matters
• Coordinate calendar appointments, meetings, bookings, and vendor appointments
• Manage email, correspondence, mail, packages, and document organization
• Travel coordination support when needed for leadership team
• Coordinate daily, weekly office schedules and team time off
• Manage office supply inventory, ordering, and restocking of essential items
• Maintain cleanliness and organization of common areas, conference rooms, and work spaces

• The PFG client first mission is fulfilled for every interaction
• Office runs smoothly and budget is followed
• Content is captured and delivered to design team
• Leadership receives timely updates regarding operations and urgent matters
• Office remains clean, organized, professional, and stocked with necessary supplies
• External vendors and services are coordinated effectively with minimal oversight from leadership
• The team's time spent on administrative efforts is significantly reduced

• 1+ years of experience in office management, administrative support, or operations coordination
• Highly reliable, punctual, and trustworthy
• Professional, warm, and courteous demeanor with clients, team, and visitors
• Strong organizational abilities and ability to manage multiple responsibilities independently
• Exceptional attention to detail and ability to anticipate office needs
• Proficiency with software (email, calendar management, spreadsheets)
• Comfortable coordinating vendors and managing service timelines

Entry level

Full-time

Administrative

Public Relations and Communications Services