Administrative Assistant

Administrative Assistant

Job Location s: US‑TN‑Nashville

Category/Function:
Administrative and Support Services

Position Type:
Regular Full‑Time

Requisition :

Workplace Type:
On Site

Old National Bank has been serving clients and communities since 1834. With over $70 billion in total assets, we are a regional powerhouse deeply rooted in the communities we serve. As a trusted partner, we thrive on helping our clients achieve their goals and dreams, and we are committed to social responsibility and investing in our communities through volunteering and charitable giving.

We continually seek highly motivated and talented individuals as our people are critical to our success. In return, we offer competitive compensation with our salary and incentive program, in addition to medical, dental, and vision insurance. 401K, continuing education opportunities and an employee assistance program are also included in our benefit suite. Old National also offers a variety of Impact Network Groups led by team members who are passionate about driving engagement, creating awareness of diverse backgrounds and experiences, and building inclusion across the organization.

We offer a unique opportunity to join a growing, community and client‑focused company that is firmly rooted in its core values.

Job Summary

The Executive Assistant provides administrative support to the Senior Leader(s), as assigned. This role also provides administrative and general office manager support to Old National Leaders and provides administrative support and assistance to other Old National staff, including the TN Community Marketing & Engagement Manager, as directed.

Salary Range

The salary range for this position is $17.00/hr.

- $27.50/hr the base salary indicated for this position reflects the compensation range applicable to all levels of the role across the United States. Actual salary offers within this range may vary based on a number of factors, including the specific responsibilities of the position, the candidate's relevant skills and professional experience, educational qualifications, and geographic location.

Key Accountabilities

• Assist and support daily activities of, and calendaring for, Nashville Market President, Southeast Region President and other senior leaders as directed
• Enter ONB Cares hours for Senior Leader(s)
• Assist in projects as directed by Management and others
• Coordinate, schedule, and participate in meetings as required (take minutes, prepare agendas, maintain records);
  Assist in meetings as directed by Management and others
• Support Community Marketing & Engagement Manager across five SE markets, including:
  • Market Executive Committee meetings
  • Sponsored event attendance
  • Assist with administration of invoices and expense reimbursements
  • Prepare & distribute reports, presentations, spreadsheets as needed
• Maintain office organization and supplies (Nashville Gulch)
• Coffee Orders and Office Supplies
• Other supplies as needed for client/internal events
• Manage incoming mail and documents
• Manage ONB sports tickets for Tennessee Titans, Nashville Predators, University of Tennessee athletics (football, baseball, basketball)
• Ensure timely and appropriate handling of confidential and/or sensitive documents
• Manage incoming phone calls from vendors, customers, etc.
• Manage sponsorship requests, payments in Coupa and Smart Simple systems
• Assist with internal and community meetings and events, specifically ensuring strong attendance by ONB associates at sponsored events. This will mean attendance at events, which includes before/after traditional office hours
• Coordinate meetings and travel arrangements for ONB Leadership
• Serves as property liaison with property management company and other corporate departments (ONB Facilities Dept)
• Maintenance Requests
• Provide administrative support to other ONB staff as directed

Key Competencies for Position

Compelling Communication – Openly and effectively communicates with others.

• Effectively and transparently shares information and ideas with others.
• Tailors the delivery of communication in a way that engages the audience and that is easy to understand and retain.
• Unites others towards common goal.
• Asks…