Administrative Services Assistant

Base pay range

$19.00/yr - $20.00/yr

Job : 65059

Position: Administrative Services Assistant

Department: TDOH

Location: 312 Rosa L. Parks Avenue Nashville, TN 37243

Duration: 11+ Months

Department Of Human Resources

• This is an entry level class in the Admin Services Assistant sub-series.
• An employee in this class functions in a training capacity in learning to perform general staff work in administrative services and support.
• This class differs from that of Admin Services Assistant 2 in those incumbents of the later duties at the working level under general supervision.
• This position will be under immediate supervision, is responsible for staff administrative work related to Conference and Events.
• This position will directly support the planning, coordination, and execution of conferences, workshops, meetings, and special events.
• This role focuses on creating exceptional attendee experiences that foster engagement, networking, innovation, and learning and development.
• The assistant works collaboratively with internal teams, external vendors, and stakeholders to ensure events run efficiently, meet strategic goals, and reflect organizational values.

• Graduation from an accredited college or university with a bachelor's degree; qualifying full- time increasingly responsible sub-professional experience or paraprofessional or professional experience may be substituted for the required education, on a year-for-year basis, to a maximum of four years.

• Describe your experience with planning, organizing, and execution of a large conference or event.
• Describe your experience with administrative tasks such as scheduling meetings, booking venues, following budget guidelines, and placing catering orders.
• How do you keep track of multiple event details and logistics?
• Describe your experience with managing event registrations or maintained attendee databases.
• Describe your proficiency level with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams).
• What interests you most about working in conference and event management?
• Why do you believe you’re a good fit for this role and our organization?

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