Office Operations & Events Coordinator; Construction Team

Office Operations & Events Coordinator (Construction Team)

Elmington Construction is a Nashville-based general contractor and construction management company providing comprehensive residential and commercial services with a partnership approach. We specialize in affordable and multi-family housing and have completed 22 projects with 18 more under construction in states across the US.

Our experienced leadership team understands market dynamics and has refined our processes to minimize typical construction conflicts, delivering exceptional results that provide clients confidence and peace of mind throughout their journey with the Elmington family.

All activities will be performed in support of the values of Elmington Construction.

Integrity ~ Precision ~ Growth ~ Driven ~ Relationships

We are seeking an organized, proactive, and people-focused Office Operations & Events Coordinator to support the daily operations and culture of Elmington Construction. This role is responsible for managing essential office functions, coordinating company and project events, and supporting other employee engagement initiatives across the organization.

The Office Operations & Events Coordinator will serve as a central resource for Elmington Construction’s corporate teams and project teams, ensuring smooth operations, professional representation of the company, and consistent execution of events and recognition programs. This position works closely with the Operations Manager and other business partners to deliver a welcoming, efficient, and engaging workplace experience.

• Teamwork oriented
• Communication proficiency
• Planning and organizing
• Prioritizing
• Ethical conduct
• Strong problem-solving and critical-thinking skills
• Information gathering
• Attention to detail and accuracy
• Flexibility & Adaptability

• Experience 2+ years of experience in administrative support, office management, event coordination, or employee engagement roles
• Prior experience in construction or a fast-paced, service-oriented environment is a plus.

• General Administration
• Serves as a central administrative support resource for Elmington Construction’s corporate teams and project teams
• Acts as a primary administrative support partner to corporate leadership, including Vice Presidents
• Manages daily office operations, including supplies, mail, & workspace organization
• Runs misc. errands
• Greets visitors, coordinates client and team meetings, and ensures professional representation of Elmington Construction
• Manages daily lunch coordination for executives & support lunch arrangements for other meetings as needed
• Manages post-meeting hospitality, including meal cleanup and resetting rooms for continued use
• Supports cross-functional teams with ad hoc administrative tasks to maintain smooth operations
• Processes notarizations for company documents
• Coordinates travel arrangements & meeting logistics
• Manages offsite storage for EC related materials
• Event Planning & Employee Engagement
• Coordinates logistics for events including venues, catering, scheduling, equipment, décor, communications, and budget
• Assists with project groundbreakings, topping outs, and related project events
• Coordinates regional events, such as Christmas parties
• Collaborates with the Corporate Event Planner to coordinate and provide on-site support for company-wide events, including Summit (our annual company celebration) and owner/client events
• Coordinates employee birthday recognition, including posting to the intranet and distributing small digital gifts
• Coordinates employee recognition programs, milestone acknowledgements, and special initiatives
• Oversees construction swag procurement and distribution to support employee engagement
• Steps in where needed to assist with additional requests from Operations team
• Performs additional responsibilities and assignments as directed by the Operations Manager

The above description covers the principal duties and responsibilities of the job. The description shall not, however, be construed as a complete listing of all miscellaneous, incidental, or similar duties which may be required from day-to-day.

• Frequently sit, stand and walk
• Regularly required to talk, hear, and communicate with team members, vendors, and clients.
• Frequently use hands and fingers to handle office equipment, event materials, and technology.
• Occasionally lift or move items up to 25 pounds (e.g., event supplies, decorations, or office materials).
• The noise level in the work environment is usually moderate
• Temperature in the workplace is typically moderate

• Occasional travel required based on event or operational needs

At Elmington Construction, we foster an entrepreneurial mindset, compensating for the value our team members bring to the table. We provide an environment that encourages room for advancement and career succession, recognizing and…