Administrative Assistant and Office Operations

Administrative Assistant and Office Operations

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At Warner Music Group, we’re a global collective of music makers and music lovers, tech innovators and inspired entrepreneurs, game‑changing creatives and passionate team members. Here, we turn dreams into stardom and audiences into fans.

We are guided by three core values that underpin everything we do across all our diverse businesses:

• Curiosity:
  We do our best work when we’re immersing ourselves in culture and breaking through barriers. Curiosity is the driving force behind creativity and ingenuity. It fuels innovation, and innovation is the key to our future.
• Collaboration:
  
  Making music and bringing it to the world is all about the power of originality amplified by teamwork. A great idea, like a great song, travels globally. We ignite passions and build connections across our diverse community of artists, songwriters, partners, and fans.
• Commitment:
  We pursue excellence for our team and our talent. Everything in music starts with a leap into the unknown, and we’re committed to keeping the faith, acting with integrity, and delivering on our promises.

WMG is home to a wide range of artists, musicians, and songwriters that fuel our success. That is why we are committed to creating a work environment that actively values, appreciates, and respects everyone. We encourage applications from people with a wide variety of backgrounds and experiences.

Consider a career at WMG and get the best of both worlds – an innovative global music company that retains the creative spirit of a nimble independent.

Warner Chappell Music (WCM) – the global music publishing arm of Warner Music Group – shapes the culture of songwriting and champions songs that resonate for generations by creating transformational opportunities for songwriters everywhere. Our people and culture are at the epicenter of our company, and we are looking for team members who share our service‑oriented mindset and have a passion for looking after our songwriters.

Administrative Assistant and Office Operations

The Warner Chappell Music (WCM) Nashville team is a dynamic, highly collaborative environment dedicated to championing the world‑class songs and talented songwriters of the Nashville music community. We embody a service‑oriented ethos, ensuring unparalleled support for our roster and clients.

Under direct supervision, with some latitude for independent judgment and decision, this role will be responsible for providing administrative support to the President, Warner Chappell Music Nashville (WCM), the General Manager, Warner Chappell Music and the Nashville Office.

• Prepare assigned expense reports, including event‑related, writer travel, bus trip, & retreat expenses.
• Schedule meetings for Executives and notify reception.
• Coordinate domestic and international travel.
• Assist Executives with all tasks related to running the Nashville office.
• Maintain internal databases that include new signings, roster, contacts, third‑party vendors, and all chart/song activity and market‑share activity, and perform research/projects based on that data – excluding PRO Awards/Songs, Nashville label roster & product manager lists.
• Update e‑blast contact groups in WCM’s email marketing system.
• Send weekly charts to internal staff and writers, as requested.
• Gather internal information for WCM’s corporate office, as requested (including weekly chart information to include in A&R Deck).
• Office organization (plaques, aesthetics, office decorations & furnishings).
• Order gifts for songwriters and clients for life events and awards.
• Coordinate purchasing of tickets for various events.
• Develop and maintain WCM merchandise inventory.
• Assist WCM’s President with catalog organization and creating playlists.
• Plan for internal WCM events (offsites, retreats, corporate meetings, charity events, etc).
• Primary contact for external visitors at the WCM Nashville office.
• Coordinate with the receptionist to order and stock all office supplies and…