Executive Administrator

What We're Looking For:

Thrivence is a management consulting subsidiary of Barge Design Solutions, created to provide specialized advisory services in leadership, strategy, and technology. While Barge Design Solutions is renowned for its expertise in engineering and architecture, Thrivence extends the firm’s capabilities by focusing on digital transformation and organizational improvement initiatives. Operating under the Barge umbrella, Thrivence benefits from the depth and stability of its parent company, while maintaining the agility and client‑focused precision of a boutique consultancy.

This dual advantage allows Thrivence to deliver tailored solutions that align with Barge's mission of creating lasting, positive impacts for our clients, communities, and the industries we serve.

Thrivence exists to transform leaders, teams, and organizations by equipping them with the right tools, expert insights, and tactical strategies needed to reach their highest potential.

Executive Administrator provides seamless administrative and operational support to the CEO and executive team of Thrivence, a Management Consulting firm in the Nashville area. This role ensures efficiency, professionalism, and exceptional client and employee experiences. It demands initiative, adaptability, and expertise in managing competing priorities and fostering collaboration across teams.

• Provides a variety of detailed administrative services for the CEO and executive team, including managing multiple active calendars, commitments, travel arrangements, materials for various meetings and events, processing expense reports, etc.
• Communicates directly, and on behalf of the CEO and other members of the executive team, with Board members, external clients, elected officials, and others, on matters related to the CEO.
• Works with consultants to execute monthly invoicing and manage the administrative budget for Thrivence.
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO and other members of the executive team, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
• Assists in coordinating agendas for various leadership team meetings and off‑sites. Plans, arranges cadence, and participates as a member in various leadership meetings.
• Guides event planning and logistics activities for large events, conference calls, and meetings. Activities include scheduling, preparing agendas, arranging cadence, ordering food and supplies, and providing technical assistance (including A/V support, vendor, and guest coordination). Provides full execution of plans and wrap‑up activities as needed for each event.
• Facilitates executional approaches on CEO’s and Executive team initiatives with various clients and projects. Provides recommendations and direction for achieving goals.
• Creates various documents, processes, and communications based on gathering and reviewing information and data.
• Champions various initiatives on behalf of leadership, with a strong ability to create a collaborative and cohesive team.
• Assists with managing and supporting engagement and recognition initiatives.
• Ensures that Thrivence is connected to its parent company (Barge Design Solutions, Inc) as it relates to Employee Experience and company culture.
• Performs document creation and production, proofreading, editing, formatting, and other activities as defined at the Specialist level.
• Performs other duties as requested/assigned.

• 4 degree in one of the following fields: business administration, accounting, business management, marketing, communications.
• 6 years of relevant office or business administration experience.
• Other relevant combination of education and/or experience may also be considered.
• Professional maturity with the ability to demonstrate professionalism in action, word, and presence.
• Demonstrated success prioritizing and organizing information and needs on behalf of self and others.
• Strong interpersonal skills and the ability to build relationships with stakeholders, employees, clients, and…