Executive Assistant

The Executive Assistant serves as a trusted administrative and strategic partner to the Executive Director, supporting the Tennessee Bar Association’s leadership, governance processes, and organizational operations. This role manages executive workflows, coordinates high-level communications, prepares critical documentation, and ensures the Executive Director’s work is well‑organized, informed, and aligned with the Association’s mission and strategic goals. The Executive Assistant also works closely with the Assistant Executive Director on staff‑facing, operational, and logistical matters to ensure continuity and efficiency across internal processes.

In addition to serving as a key liaison to the Board of Governors, House of Delegates, volunteer leaders, members, and partner organizations, the Executive Assistant oversees essential governance activities, coordinates leadership meetings, and supports organizational initiatives requiring executive involvement. Success in this role requires exceptional professionalism, discretion, anticipation of needs, and the ability to operate effectively in a fast‑paced, member‑driven environment while supporting the leadership of the Executive Director.

• Manage the Executive Director’s complex calendar, schedule, and workflow; coordinate closely with the Assistant Executive Director (AED) to ensure alignment with broader staff and operational commitments.
• Anticipate needs by preparing schedules, briefing materials, background research, and follow‑up items for the Executive Director and, where appropriate, for the AED in support of internal initiatives.
• Draft, proof, and refine executive correspondence, memoranda, reports, talking points, and presentations.
• Handle incoming and outgoing phone and electronic communications on behalf of executive management and route to appropriate party quickly and efficiently.
• Coordinate travel and logistical arrangements for the Executive Director and assist the AED with logistics tied to internal programs or staff functions.
• Exercise high‑level discretion, confidentiality, and judgment in all leadership support activities.
• Exercise independent judgment in the resolution of administrative problems.

• Prepare agendas, minutes, briefing books, and governance materials for the Board of Governors, House of Delegates, Board of Trustees, and select committees.
• Maintain accurate and updated governance documents, bylaws, policies, resolutions, and historical records, collaborating with the AED on policy and administrative consistency across departments.
• Track governance actions, strategic initiatives, and follow‑up responsibilities; coordinate with both the Executive Director and AED to ensure continuity and timely completion.
• Serve as a knowledgeable and reliable resource regarding governance practices and organizational protocols.

• Serve as a primary liaison for communications involving the Executive Director ensuring coordinated, timely, and clear responses.
• Screen, prioritize, and respond to inquiries with a high level of professionalism, diplomacy, and member‑service orientation.
• Draft and refine written communications for leadership, including board updates, formal announcements, and correspondence to internal and external stakeholders.
• Support the Executive Director in managing relationships with volunteer leaders, partners, and other stakeholder groups, ensuring timely follow‑up on commitments.

• Prepare, proofread, edit, and organize executive‑level documents, policy drafts, contracts, presentations, and operational materials needed by both the Executive Director and AED.
• Maintain effective electronic and physical filing systems that support governance, executive operations, and organizational compliance across departments.
• Conduct research and gather background information on policy issues, strategic initiatives, and legal‑sector trends to support leadership decision‑making.
• Work closely with the AED and department leads to collect accurate data, updates, and reports to inform leadership…