Administrative Services Assistant

Job Title:
Administrative Services Assistant

Location:
Nashville, TN

Duration: 2+ Months

This position will be learning and using our invoicing systems and processes at the Public Health Lab.

This is an in-office position Monday-Friday for 7.5 hours per day (for example, 7:30-4, with an hour lunch), 37.5 hours/week.

For this position, the successful candidate needs the following skills and abilities:

Excellent attention to detail and accuracy

Very strong Excel skills

Very strong Microsoft Office skills

Excellent time management skills

Excellent data entry skills

Good communication and customer service skills

Good mathematical skills

Strong organizational and record keeping skills

Critical thinking

Ability to multi-task

Ability to work independently

Good problem solving skills

Must have a strong work ethic

Key Responsibilities:

Invoice Preparation:
Create and issue accurate customer invoices in a timely manner according to the organization's guidelines.

Collaborate with other Departments:
Work closely with other departments to obtain and ensure accurate billing information.

Data Entry:
Accurately enter invoice information into the appropriate invoicing system.

Verify Transactions:
Review invoices for completeness and accuracy, ensuring that all necessary information is included.

Record Maintenance:
Maintain organized and accurate records of all invoices.

Customer Communication:
Communicate with customers regarding billing inquiries, resolve any discrepancies, request credits and account changes when needed.

Report Preparation:
Create various monthly billing reports to track billing data.