Tribal Public Health Administrative Assistant
Job in
Nashville, Davidson County, Tennessee, 37247, USA
Listing for:
United South and Eastern Tribes
Full Time
position
Listed on 2026-01-09
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Clerical, Data Entry
Salary/Wage Range or Industry Benchmark: 17.4 USD Hourly
USD
17.40
HOUR
Job Description & How to Apply Below
Overview
The Office of Tribal Public Health (OTPH) Administrative Assistant should be professional, a multi-tasker and possess excellent communication skills. They will be responsible for maintaining polite, proficient communication and providing administrative support to the OTPH Diabetes & Dental Support Centers. The incumbent may also provide clerical support to various staff members within the department or to committees to contribute to efficient operations.
The ideal candidate is resourceful, a good problem solver, and has an upbeat attitude.
Exempt/Non-exempt and Salary Range
The OTPH Administrative Assistant is a non-exempt position with a starting rate of $17.40 per hour.
Reporting Relationship
The OTPH Administrative Assistant is supervised by the Integrated Community Health Manager.
Location
Nashville headquarters.
Duties and Responsibilities
Prepare letters, reports, meeting agendas, documents, and a variety of other material from rough draft, clear copy, or notes, using Word processing software, including formatting, data collection and tabulation.Process travel requests and close-outs including flights, rental vehicles, hotel reservations, registrations, travel advance, expense reports and reconciling credit card statements.Prepare and send correspondence and form letters on general matters where instructions are clear, and precedence is followed.Facilitate completion, collection, and flow of required forms/documents such as purchase orders invoices/requests for payment, requests for information, and travel vouchers.Schedules meetings, secures meeting location, notifies appropriate individuals of meeting details through e-mail, Zoom, Teams or other source, and purchases refreshments if needed.Maintains various reference files: computer and manual filing systems, assembles and organizes data, and prepares necessary reports.Conduct research for inclusion into reports; recognizes variations and verifies completeness and accuracy of printed material.Follow-up with correspondences via email, phone or in-person/virtual meetings and generally assist in supportive clerical work.Professionally resolve or refer administrative issues as appropriate.Reviews and verifies documents, general reports and records for accuracy and conformance to departmental rules and procedures.Applies established policies and procedures where clear and ample precedents have been established; searches documents to answer factual inquiries and to locate information.Handle sensitive information in a confidential manner.Other duties as assigned by supervisor.Qualifications & Requirements
Associates Degree in Business Administration, or closely related field, obtained from an accredited college or technical school that has equipped the applicant with the specific knowledge, skills and abilities to successfully perform the duties of the position. Documented experience in a paid related position will be considered in lieu of a degree.Knowledge of office management systems and procedures.Excellent computer skills, proficient in Microsoft Office Suite.Excellent verbal and written communication skills.Strong organizational and planning skills.Must possess cultural sensitivity and ability to work within the customs and traditions of various tribal groups.Excellent time management skills and ability to multi-task and prioritize work.Ability to thrive in diverse environments.Desire to be proactive and meet the needs of others.Must be able to work in a team-based environment.Ability to travel and work irregular hours, on an as needed basis.USET/USET SPF is committed to Native American preference and is an Equal Opportunity Employer.
Job Type: Full-time
Pay:
From $17.40 per hour
Benefits
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Parental leave
- Referral program
- Relocation assistance
- Retirement plan
- Vision insurance
Additional Information
Application Question(s):
- Are you a citizen of a federally recognized Tribal Nation?
Education:
Experience:
- Administrative: 2 years (Preferred)
Ability to Commute:
- Nashville, TN 37214 (Required)
Work Location:
In person
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