Administrative Services Assistant

Job Information

Opening Date/Time: 01/08/2026 12:00AM Central Time
Closing Date/Time: 01/21/2026 11:59PM Central Time
Salary (Monthly): $3,631.00 - $5,434.00
Salary (Annually): $43,572.00 - $65,208.00
Job Type: Full‑Time
City, State

Location:

Nashville, TN
Department:
Disability and Aging

Documents, certifications, transcripts required, and a Motor Vehicle Records screening will be conducted prior to employment.

This position is designed as Hybrid (In office and Remote).

This position requires a criminal background check. Therefore, you may be required to provide information about your criminal history in order to be considered for this position.

Education and Experience: Graduation from an accredited college or university with a bachelor's degree AND experience equivalent to one year of full‑time professional staff administrative and/or analytic experience.

Substitution of Experience for

Education:

Qualifying full‑time increasingly responsible sub‑professional, para‑professional, or professional experience may be substituted for the required education, on a year‑for‑year basis, to a maximum of four years.

Substitution of Education for

Experience:

Additional graduate coursework in public administration, business administration, or other acceptable field may be substituted for the required experience, on a year‑for‑year basis.

OR

One year of professional administrative services experience with the State of Tennessee.

Necessary Special

Qualifications:

• Complete a criminal history disclosure form in a manner approved by the appointing authority.
• Agree to release all records involving your criminal history to the appointing authority.
• Supply a fingerprint sample prescribed by the TBI based criminal history records check.
• Submit to a review of your status on the Department of Health's vulnerable persons registry.

Positions within the Disability Determinations Section of the Division of Rehabilitation Services within the Department of Human Services will be required to complete a federal background check in accordance with the Homeland Security Presidential Directive 12 (HSPD‑12) for issuance of an HSPD‑12 compliant Personal Identity Verification (PIV) credential card.

Under general supervision, is responsible for staff administrative work of average difficulty in support of line operations; and performs related work as required. This is the working level in the Admin Services Assistant sub‑series and work includes a variety of assignments such as: budget development and maintenance; contract development and monitoring; personnel administration; research; planning; information compilation and dissemination; procurement and property administration;

grant proposal review and monitoring; forms design; and report and correspondence preparation. This class differs from that Admin Services Assistant 1 in that incumbents of the latter function in an entry level capacity under immediate supervision. This class differs from that of Admin Services Assistant 3 in that incumbents of the latter perform work of greater scope and complexity and have more responsibilities for developing, implementing, and enforcing policies and procedures and often supervise incumbents in this class.

1. Performs a variety of general staff administrative duties to support program operations.

2. Prepares, reviews, and maintains records and reports to ensure accuracy, completeness, and adherence to standards.

3. Serves as liaison between the agency and the general public, persons in other state departments and divisions, officials, and entities outside the organization in order to explain matters of procedure and regulation.

4. Interprets and enforces existing policies and methods. Analyzes pertinent policies and procedures to make recommendations for improvements.

5. Prepares and reviews operating budgets to determine agency needs. Conducts grant administration and monitoring to ensure compliance with grant requirements.

6. Conducts research in one or more of the following areas to obtain…