Executive Assistant

** It’s More Than a Career, It’s a Mission.
** Our people are the foundation of our success. By joining our growing team at Sarah Cannon Research Institute (SCRI), a subsidiary of McKesson, you will have the opportunity to become part of one of the largest community-based cancer programs to advance oncology treatments and improve outcomes for cancer patients across the globe. We look for mission-driven candidates who have a desire to advance the fight against cancer and make a difference in the lives of patients diagnosed with cancer every day.
** Our Mission
** People who live with cancer – those who work to prevent it, fight it, and survive it – are at the heart of every decision we make. Bringing the most innovative medical minds together with the most passionate caregivers in their communities, we are transforming care and personalizing treatment. Through clinical excellence and cutting-edge research, SCRI is redefining cancer care around the world.

Performs executive duties for AVP, VP, or Executive while maintaining the strictest confidentiality and utmost discernment.
** Duties include but are not limited to:
*** Maintain strictest confidentiality at all times and in all situations.
* Provides proactive support, taking initiative to ensure smooth workflow and efficiency. Performs special projects as requested by AVP, VP, or Executive(s).
* Actively engages with the support community, including attending meetings, events, and professional development opportunities.
* Communicates and escalates unresolved issues to Executive leaders.
* Supports 1-4 AVP, VP, or Executive leaders.
* Performs complex administrative duties including, but not limited to, maintaining AVP, VP, or Executive’s CV, responding on behalf of Executive when necessary, composing correspondence, and coordinating resources across corporate functions.
* Coordinates all aspects of domestic and international travel for AVP, VP, or Executive(s).
* Manages large departmental events such as All Hands. Delegates assignments to support colleagues (under the leadership of the AVP, VP, or Executive). Coordinates travel, catering, agenda, and details of departmental events.
* Partners with AVP, VP, or Executive(s), HR, and Talent Acquisition to assist with recruiting, selecting, orienting, and hiring new support community colleagues.
* Serves as a mentor and trainer for new support colleagues within the department. Facilitates job shadowing, training, and onboarding of newly hired support colleagues.
* Manages and ensures appropriate administrative coverage within the department.
* Takes the lead on other support community resources (i.e., document library, SharePoint maintenance, etc.).
* Develops and maintains the roles and responsibilities for administrative support throughout the company.
* Maintains corporate policies related to administrative functions under the guidance of Executives.
* Ensures completion and submission of Conflict of Interest (COI) disclosures for AVP, VP, or Executive’s events, publications, abstracts, etc.
* Uploads applicable contracts into Conga for institutional review by legal team; facilitates correspondence between legal, internal, and external stakeholders, and Executive, to ensure contracts are executed before AVP, VP, or Executive engagement and to ensure compliance.
* Submits eSAF and Service Now tickets on behalf of AVP, VP, or Executive(s) as needed.
* Delegate access for AVP, VP, or Executive’s Workday, ADP Timekeeping, and Service Now.
* Tracks and records AVP, VP, or Executive’s billable time for contracted activities; corresponds with finance team during the invoicing process, as needed.
* Expense Management:
Utilizes SAP Concur to upload receipts and file expense reports; track and make corrections, if needed, until the report is approved for payment.
* Maintains and updates AVP, VP, or Executive’s presentations, as needed, ensuring accuracy, professionalism, and attention to detail.
* May assist with proofreading, editing, and submitting manuscripts, abstracts, articles, and other publications, including interview transcripts.
* Liaison between internal and external stakeholders to schedule and support meetings…