Administrative Assistant- HPH

# Administrative Assistant- HPHHarpeth Heights - Nashville, TN 37221## Overview Position Type Part Time## Administrative Assistant Part Time
- Harpeth Heights The Harpeth Heights Part Time Administrative Assistant is responsible to the church, under the direction of the Campus & Teaching Pastor for providing professional and administrative support to the Connection ministry and the Next Gen ministry which includes, preschool, children, and students.
** PRIMARY JOB RESPONSIBILITIES
** may include but are not limited to the following:
** Administrative Support
*** Assist with answering the door, helping guests, and responding to phone calls.
* Coordinate all Connection ministry activities including but not limited to First Time Guest milestones, Baptism milestones, and membership milestones.
* Manage Sunday Connection Cards and Kids Ministry Guest Cards: collect, scan, enter information into MP, and maintain a first-time guest list to support the Cookie Delivery ministry.
* Assist with Discover Team membership classes and follow up.
* Assist Next Gen Ministry to make sure that all new/incoming volunteers have completed the vetting processes, have passed their background checks, and have completed Ministry Safe training and other administrative tasks as needed.
* Maintain ministry platform data for Kids, Students, and Connections.
* Assist with purchasing supplies for Kids, Students, and Connections.
* Provide administrative support for any special events in the Kids, Students, or Connections ministries.
* Assist in communication and social media for Kids, Students, and Connections.
* Assist Kids Director and Student/Connection Minister with volunteer training.
* Order and maintain inventory of office and administrative supplies, including oversight of office equipment (e.g., copier).
* Update the Minister-On
- Call extension line weekly.
* Work with Harpeth Heights Administrative Assistant (FT) to assist as needed to maintain accurate church records, comms requests, special events, etc.
* Collect, organize, and enter receipts from credit card for the Connection/Student Minister and Kids Director.
* Maintain an office atmosphere that is representative of 1 Cor. 14:40 (“everything must be done decently and in order”) along with having a basic understanding of people and how to tactfully handle sensitive and difficult situations.
* Other duties as assigned by the Campus & Teaching Pastor.
** Other Responsibilities
*** Attend quarterly staff meetings.
* Attend on-going Ministry Platform and other administrative trainings.
** COMPETENCIES AND TRAITS**:

In addition to the specific responsibilities required for this role, Brentwood Baptist Church also seeks candidates that possess some general competencies and behavioral traits that enhance the effectiveness of our staff.
** Individual Contribution
*** Manages details, tasks and projects efficiently without frequent reminders.
* Maximizes time effectively by focusing on “must do” priorities when necessary.
* Anticipates/avoids problems or formulates creative solutions.
* Makes timely decisions that produce quality outcomes.
* Adheres to commitments, schedules and deadlines.
** TEAM CONTRIBURITONS
*** Demonstrates flexibility, adapts well to changing priorities or situations.
* Self-directed and proactive, level of supervision required is appropriate.
* Is willing to take on additional responsibilities, helps with a “can-do” attitude.
* Collaborates well with others to accomplish group tasks.
* Uses written and verbal communication in a way that accomplishes intended results.
** SELF-DEVELOPMENT
*** Prioritizes and accomplishes self-development goals.
* Demonstrates an ongoing commitment to obtaining the Knowledge, Abilities, Skills, and Habits necessary to be successful in this…