Administrative Assistant - On Site

With eight hospitals and over 180 clinics, we are the region's largest comprehensive academic health system. Vanderbilt Health has a long tradition of providing world-class care to the people of the Mid-South, living out our mission of moving medicine forward through preeminent programs in patient care, education and research. Here you'll find a spirit of collaboration and a supportive community where your expertise is valued, your knowledge expanded and your uniqueness celebrated.

We are committed to fostering an environment where talented, compassionate people are united in bringing the most advanced care to our neighbors throughout the region.

Pediatric Radiology Support

In your pivotal role as Administrative Assistant, you will provide administrative support to the Director of Pediatric Radiology and their team. You will respond to customer needs by consulting with others as appropriate or by following established guidelines. You will take meeting notes, update bulletin boards, and organize flow of daily operations to ensure service priorities are met.

• HS or GED
• 2 YOE
• Proficiency in Microsoft Office, particularly with Excel
• Familiarity with Work Day is a plus

You will work Monday-Friday, 8:30 AM - 5:00 PM & will work on site at Monroe Carell Jr. Children's Hospital, located at 2200 Children's Way in Nashville, TN.

The Department of Radiology and Radiological Sciences at Monroe Carell Jr. Children's Hospital at Vanderbilt is home to over 15 fellowship-trained faculty and two ACGME fellows. Named a Diagnostic Imaging Center of Excellence by the American College of Radiology, our department is equipped with two new multidetector CT scanners, including a dual-energy ultra-fast scanner, four MRI scanners (1.5 and 3T), state-of-the‑art flat panel digital fluoroscopy, scintigraphy, and Siemens US.

For more information, please visit https://(Use the "Apply for this Job" box below)..

• Performs a variety of administrative support which may include scheduling, booking travel, expense processing and purchasing.
• Compiles, coordinate and assist in the collection, processing and submission of data.
• Prepares reports and other documentation as requested by area.
• Creates and maintains accurate documents and records.
• The responsibilities listed are a general overview of the position and additional duties may be assigned.

• Calendar Maintenance (Novice):
  The ability to prioritize and maintain a calendar or calendars of scheduled meetings or events. Able to accurately change or update a calendar with no scheduling conflicts.
• Document Management (Novice):
  The use of a computer system and software to store, manage and track electronic documents and electronic images of paper based information captured through the use of a document scanner.
• Financial Processes (Fundamental Awareness):
  Ability to monitor costs, expenses and revenue as well as the ability to manage those costs and expenses in relation to budgeted amounts.
• Clerical/Administrative (Novice):
  Clerical/Administration is a skill which includes most clerical and administrative functions typically carried out by secretaries, administrators and others who perform a clerical role. Among the duties are:
  Ad Hoc Reporting, Calendar Maintenance, Data Entry, Document Duplication, Document Filing and Maintenance, Document Preparation, Employee Record Maintenance, Employee Time Recording, Faxing and Electronic Mailing, Inventory Management, Mail Sorting and Distribution, Meeting Coordination and Scheduling, Message Management, Receptionist Tasks, Special Projects, Spreadsheet Preparation, Travel Arrangements, and Word Processing and Typing.
• Data…