Part Time Associate Program Manager - Center Professional Health

Associate Program Manager

Discover Vanderbilt Health:
With eight hospitals and over 180 clinics, we are the region's largest comprehensive academic health system. Vanderbilt Health has a long tradition of providing world-class care to the people of the Mid-South, living out our mission of moving medicine forward through preeminent programs in patient care, education and research. Here you'll find a spirit of collaboration and a supportive community where your expertise is valued, your knowledge expanded and your uniqueness celebrated.

We are committed to fostering an environment where talented, compassionate people are united in bringing the most advanced care to our neighbors throughout the region.

Organization:
Internal Medicine

Job Summary:

The Associate Program Manager assists in planning, coordinating and executing programs with some guidance.

Preferred

Skills & Experience:

• Proficiency with Microsoft PowerPoint, Canva, and Canvas for developing engaging presentations, training materials, and visual communications.
• Advanced skills in Microsoft Excel, including data analysis, reporting, and interpretation of complex datasets.
• Experience utilizing REDCap for data collection, management, reporting, and basic data analysis.
• Exceptional organizational skills with the ability to manage multiple priorities and competing deadlines simultaneously.
• Demonstrated attention to detail with a strong commitment to accuracy and quality.
• Excellent written and verbal communication skills, with the ability to tailor messaging to diverse audiences.
• Proven ability to work independently while effectively collaborating with cross-functional teams.
• Strong project coordination and multitasking capabilities in a fast-paced environment.
• Ability to analyze data and translate findings into clear, actionable insights and presentations.
• Experience creating professional reports, presentations, educational materials, or communications for stakeholders.

Key Responsibilities for the Associate Program Manager Position:

The Center for Professional Health has two major sections: courses and programs. The Associate Program Manager (APM) will focus on courses but should be able to cover courses and program activities as processes are similar. The APM will take on all major administrative duties for the center.

CPH Courses and Programs:
Actively supports all CPH courses, programs, retreats, coaching clients, teaching activities, and consults internal and external to VH/VUMC through:

CPH Communications:
All communications and correspondences from the Center related to CPH courses and programs (between faculty, staff, participants, and potential inquiries for courses and programs.) via mail, email, and phone.

Communicate in written or verbal formats with individuals from other offices within VH/VUMC/VUSM or external organizations that collaborate and work with CPH. These include but not limited to administrators, students, trainees, and physicians.)

• Assist the SPM in webpage updates/maintenance.

• Develop new and innovative communication strategies that support the CPH Team, participants, and clients/consultants.

CPH Team Calendars:
Organize, manage, and coordinate all CPH calendars along with personal and faculty calendars.

CPH Office Function:

• Record (written form) and disseminate minutes from team meetings.
• Assist with computer and office maintenance
• Provide oversite and maintenance of the CPH internal shared drive.
• Provide administrative support for CPH faculty, the Senior Program Manager, and the Research Analyst [if applicable] within the Center.

CPH Budget:
Maintain oversight of administrative purchases and reimbursements for the office (supplies), course and program supplies, technology needs (Adobe, etc.), reimbursements (Workday), course…