Administrative Services Assistant

One of our government clients is seeking an Administrative Services Assistant to support the Tennessee Department of Health, Division of Family Health and Wellness
, within the Supplemental Nutrition Program (SNP) Section. This position will provide administrative assistance to the Communications & Continuous Quality Improvement Manager by supporting outreach initiatives, internal communications, process improvement activities, and daily administrative operations.

• Provide administrative support, including preparation of reports, forms, and project-related documentation.
• Assist with the creation, printing, and distribution of program handouts and forms.
• Perform general office duties, including typing, word processing, and document management.
• Maintain and update SharePoint sites, shared drives, and other assigned databases.
• Support the creation and submission of social media content.
• Assist with compiling and distributing quarterly internal newsletters.
• Conduct periodic reviews of webpages and program materials and recommend updates as needed.
• Assist with staff and participant surveys to support continuous quality improvement initiatives.
• Ensure compliance with applicable state and federal policies, procedures, and regulations.

• Associate’s degree and at least one year of progressively responsible administrative experience; equivalent combinations of education and experience will be considered.
• Strong verbal and written communication skills.
• Excellent organizational skills with strong attention to detail.
• Ability to work independently and collaborate effectively with internal and external stakeholders.
• Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, and SharePoint.

• Experience with Canva, Adobe Creative Suite, or similar creative design tools.
• Experience with accessibility and document remediation tools such as Allyant Common Look.
• Knowledge of ADA accessibility standards and best practices.

• Tennessee residency is required at the time of hire.
• This is a hybrid position requiring regular onsite attendance in Nashville, TN.
• First-day onsite attendance is mandatory for orientation and equipment deployment.
• Travel to the Tennessee Department of Health Central Office is non-reimbursable.

ADMIN - Other:
Administrative / Clerical