Executive Administrator & Board Liaison

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Full-time Regular TN Performing Arts Center, Nashville, TN, US

6 days ago Requisition

The Tennessee Performing Arts Center (TPAC) is one of the nation's premier performing arts organizations, serving as a cultural cornerstone for the Nashville community through world-class performing arts, arts education, and community engagement programming.

TPAC is seeking a highly organized, proactive, and professional Executive Administrator & Board Liaison to support the President & CEO and serve as a key member of the executive office. This role is ideal for a detail-oriented professional who excels at managing competing priorities, coordinating complex activities, supporting executive leadership, and ensuring effective governance operations.

The Executive Administrator & Board Liaison provides high-level executive, governance, operational, and project coordination support to the President & CEO. Serving as a trusted partner within the executive office, this position manages executive scheduling, Board governance processes, communications, special projects, and organizational priorities.

Working closely with the President & CEO, Board members, community partners, consultants, and staff, this role helps ensure organizational priorities are advanced, information is coordinated effectively, and key initiatives remain on track.

• Manage a complex and dynamic calendar for the President & CEO.
• Coordinate travel arrangements, meeting logistics, and executive priorities.
• Prepare agendas, presentations, reports, correspondence, briefing materials, and other executive communications.
• Track action items, deadlines, commitments, and follow-up activities.
• Support executive meetings, leadership meetings, donor engagements, and special events.
• Maintain confidential records and information with the highest level of discretion.

• Serve as primary liaison to the Board of Directors, Foundation Board, and committees.
• Coordinate meetings, agendas, materials, communications, and logistics.
• Prepare and maintain Board records, minutes, governance documents, and committee materials.
• Manage Board appointments, onboarding, committee assignments, and governance tracking.
• Support governance compliance, annual filings, and related reporting requirements.

• Coordinate communications and interactions with key internal and external stakeholders.
• Support community engagement, executive hospitality, and organizational outreach activities.
• Maintain records, databases, memberships, subscriptions, and related documentation.
• Assist with research, benchmarking, and information gathering for organizational initiatives.

• Support strategic initiatives and special projects on behalf of the President & CEO.
• Coordinate project information, timelines, documentation, and follow-up activities.
• Assist with planning efforts related to TPAC's future campus development and organizational transition initiatives.
• Monitor progress on key initiatives and ensure timely communication among stakeholders.

• Bachelor's degree or equivalent combination of education and experience.
• Five or more years of progressively responsible experience supporting senior executives, boards, or organizational leaders.
• Experience coordinating complex projects involving multiple stakeholders.
• Exceptional organizational, communication, and time-management skills.
• Ability to exercise sound judgment, discretion, and professionalism.
• Advanced proficiency with Microsoft 365 applications, including Outlook, Teams, Word, Excel, PowerPoint, and SharePoint.
• Demonstrated ability to manage confidential information with integrity and professionalism.

• Experience supporting a CEO, President, Executive Director, or comparable executive leader.
• Experience working with Boards of Directors and governance processes.
• Experience with in nonprofit, arts, cultural, higher education, civic, or similarly complex organizations.
• Familiarity with Tessitura, Concur, Survey Monkey, Asana, or related systems.
• Experience supporting organizational initiatives, strategic planning efforts, or capital projects.

The successful candidate will:

• Anticipate executive needs and proactively solve problems.
• Build trusted…