Senior Office Operations Administrator

Husch Blackwell LLP
is a full-service litigation and business law firm with multiple locations across the United States, serving clients with domestic and international operations.

At Husch Blackwell we believe that diverse, equitable and inclusive teams lead to better outcomes. Husch Blackwell is committed to retaining, recruiting, developing, and promoting talented lawyers and business professionals with diverse backgrounds and experiences. We foster an engaged, diverse, and inclusive team culture of accountability and purpose that makes our Firm and our communities better.

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Senior Office Operations Administrator
position. This position is open in our Nashville, TN
office and will work onsite at least 4 days per week.

Under the direction of the Regional Director – Client Delivery, or Office Administrator, the Senior Office Operations Administrator (Sr. OOA) will assist in managing onsite operational and administrative functions in an office where an OA is not located.

This role will be responsible for monitoring local office adherence to Firm guidelines, best practices, and procedures. Based on the size and needs of the office, the Sr. OOA will perform a variety of administrative and operational support tasks, including supervising designated onsite Business Professionals in Office Administration and Legal Admin Services. This role will lead the office in creating a positive, welcoming, collegial, and professional environment.

Essential functions include:

• Act as point of contact for Firm departments, local staff, and attorneys with specific office-related questions.
• Work successfully in a team environment, solving problems, communicating in a positive manner, and supporting the success of the local office, the Firm, and various teams.
• Liaison with landlord regarding building maintenance issues.
• Demonstrated ability to quickly learn, adopt, and master existing and emerging technologies relevant to the role.
• Provide guidance and assign projects to Office Administrative Coordinator(s).
• Advanced assistance with creating, editing, proofreading, maintaining and/or revising documents as needed, including but not limited to Excel, Word, Adobe, and PowerPoint.
• Process expenses, expense reimbursements, and invoices via Emburse.
• Process, name, save, and retrieve documents using Netdocs, the Firm’s document management system.
• Operate office equipment including PCs, printers, phones, copiers, facsimiles, and typewriters.
• Scan, save, manipulate, and email documents.
• Schedule and coordinate meetings, including Outlook calendaring, Maptician, and other technologies; arrange complex, multi-location meetings which require video conference and web-based participation.
• Monitor office internal HuB page for correct information and update as needed.
• Serve on local office emergency preparedness and safety team.
• Oversee all aspects of facilities management, ensuring operational efficiency, safety, and compliance, while maintaining a meticulous attention to detail in identifying and resolving issues proactively.
• Planning and executing local Esprit de corps activities.
• Planning and executing local staff appreciation events and firm charitable fundraising events, such as the United Way, or other campaigns.
• Planning, managing, and monitoring of local operational and Office Managing Partner budgets.
• Planning, creating agendas, and participating in local staff meetings.
• Provide marketing material or…